Front Office Administrator

PRO-TEC Egypt

1.Reception

• Answer phone calls and transfers them as necessary.
• Manage correspondence (e-mail, letters, packages etc.)
• Manage reception area and looks after visitors

2.Admin Work

• Undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.
• Supervise administrative staff and divide responsibilities to ensure performance (office boy runners)
• Arranges meeting room booking by scheduling and coordinating appropriate meeting times.
• Track stocks of office supplies and stationary and place orders when necessary.
• Handel food and snacks orders and submit monthly report with employee orders value on monthly basis to be deducted from salary.
• Coordinate office activities and operations to secure efficiency and compliance to company policies.

3.Facility Administration

• Perceive office maintenance (workplace, furniture, Air conditioner, photocopiers, etc.)
• Periodically inspect the facility to insure all areas are kept in a neat, orderly, clean, safe, and efficiently operating condition.

4.HR Admin Duties

• Prepare new hires stationary pack and receiving form administration.
• Maintains accurate records for employee holiday requests.
• Receive, sort leave, excuses and work mission request.
• Provide support for any assigned tasks whenever necessary.

• 1-3 years of proven experience in a front office, administrative, or receptionist role.
• Excellent verbal and written communication skills in both English and Arabic.
• Strong organizational and multitasking abilities with keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software.
• Professional appearance and demeanor with a customer-oriented approach.
• Ability to handle confidential information with discretion and integrity.
• Demonstrated problem-solving skills and the ability to work independently.
• Flexibility to adapt to changing priorities and office needs.
• Strong interpersonal skills and the ability to work collaboratively within a team.
• Willingness to work on-site in a fast-paced office environment.