General Management Assistant

IMMAR DZ

Assistance to the General Manager (GM):  

• Manage the CEO's schedule : organize meetings, appointments and travel.
• Prepare and coordinate files for DG meetings, ensuring follow-up of actions.
• Ensure internal and external communication on behalf of the CEO.
• Write, process and archive correspondence (emails, letters, reports).
• Filter calls and manage priorities.

Support for Service Directors:

• Assist directors in daily administrative management (organizing meetings).
• Coordinate communication between different departments to ensure effective monitoring of projects.
• Prepare and monitor technical, financial, or legal files in collaboration with the various departments.
• Contribute to the preparation and updating of periodic reports from the various departments.

General Administrative Management:

• Organize and manage the classification of administrative and legal documents.
• Ensure the monitoring of administrative files and their updating.
• Participate in the development of administrative procedures and ensure their application.
• Manage office supplies and other logistical needs.

Coordination et Communication :

• Facilitate communication between the CEO, department directors and other employees.
• Monitor the progress of ongoing projects and inform relevant parties.
• Participate in the planning of internal events (seminars, training, etc.).

Multi-Purpose Tasks:

• Support teams with ad hoc administrative tasks.
• Contribute to the management of corporate event logistics.
• Manage specific requests from directors and the CEO.
• Managing the Director's mail and email
• Keeping to your schedule
• Logistical organization of his trips
• Telephone switchboard management: incoming and outgoing calls
• Organization of meetings
• Drafting of meeting minutes
• Visitor reception
• Classification of various documents
• Coordinate the flow of information to other departments