General Services Specialist

Prometeon tyres group ...

Job Description

• Responsible about the preparation and standardization of all departmental reports and presentations for management and cross-functional stakeholders
• Foster strong collaborative relationships with Finance and HR departments to deliver integrated operational support."
• Oversees the compliance of work permits and visas for expatriates and short-term business travelers.
• Supervise company drivers and manage vehicle scheduling to support business operations.
• Coordinate meal services for employees, guests, and events (e.g., trainings, meetings).
• Manage relationships and contracts with catering companies and meal service vendors.
• Monitor service quality, food safety standards, and employee satisfaction.
• Oversee budgeting and cost control for dept related expenses.
• Identify, evaluate, and negotiate contracts with external service providers (hotels, catering, transportation, maintenance, etc.).
• Maintain and update a comprehensive database of departmental activities, ensuring all records are accurate, current, and easily accessible.
• Prepare purchase requests, invoices, and reports related to general services activities.
• Ensure compliance with company procurement and HR administrative policies.
• Support internal audits and documentation requirements related to services and vendors
• Support when needed to Arrange hotel bookings and accommodations for employees, guests, and visitors.
• Support when needed Ensure timely payment processing and accurate record-keeping of hotel expenses.