Gifting And Activations Executive

SEPHORA

At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful.

Since its inception in 1969 in Limoges, France, and as part of the LVMH Group since 1997, Sephora has been disrupting the prestige beauty retail industry. Today, Sephora continues to break with convention to drive its mission: champion a world of inspiration and inclusion where everyone can celebrate their beauty.

With 56,000 employees in 35 countries, we connect customers and beauty brands within the world s most passionate beauty community. With a curation of nearly 500 brands, and our own label, Sephora Collection, we offer the most unique and diverse range of products: fragrances, makeup, hair care, skincare... and much more.

You will excel and enjoy this position if you are ready to actively handle the following missions :

Gifting And Sampling Process Coordination

• Ensure relevant documents, samples, and assets are received from brands for gifting SKUs.
• Oversee the setup of gifting SKUs in the internal system, including but not limited to checkout samples, GWPs, must-have boxes, and CRM boxes.
• Ensure timely request and creation of POs for gifting SKUs.
• Maintain accurate and up-to-date the gifting tracker and calendar, including e-commerce gifting tracker with go-live dates, inventory status, and timelines.
• Prepare and submit ingredient lists and samples for compliance approval.
• Brief sleeves artwork to relevant stakeholders and coordinate artwork requirements.
• Liaise with external stakeholders for sourcing and producing sleeve designs.
• Prepare and deliver gifting boxes with the correct samples for photoshoots.
• Provide clear kitting briefs to the logistics team to ensure smooth kitting execution.
• Regularly monitor, check, and follow up to ensure timely go-live of gifts across gifting programs (checkout samples, GWPs, must-have boxes, CRM boxes).
• Gifting redemption and performance report tracking in collaboration with ecomm team.
  
  

Online Activations Coordination

• Create and manage the monthly online visibility calendar, ensuring alignment with launches and stock availability.
• Collaborate with cross-functional teams to finalize the monthly calendar for online visibility, including product launches and KCPs (key campaign programs).
• Coordinate and track SKU inclusion, stock availability, and alignment on KCPs with internal teams.
• Liaise with internal and external stakeholders to ensure assets are delivered according to guidelines and are available for use.
• Ensure assets are received on time and meet brand and visibility guidelines.
• Brief multi-branded KCP assets in a timely manner to both internal and external teams for proper use.
• Record and monitor daily online visibility, including online gifting, ensuring assets are live and available for sharing once they go live.
• Maintain and share a monthly summary of online activations and visibility efforts.
  
  

Do not hesitate to apply if you have

Qualifications

• Education: Bachelor's degree in Marketing, Business, or a related field (or equivalent experience).
• Experience: 2+ years of experience in gifting, e-commerce, or digital marketing coordination. Experience in project management or cross-functional team collaboration is a plus.
  
  

Skills

• Strong organizational and time-management skills.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), with experience in tracking and reporting tools.
• Excellent communication skills (both verbal and written).
• Attention to detail and ability to manage multiple tasks simultaneously.
• Ability to work under pressure to meet deadlines.
  
  

Preferred Qualifications

• Experience in working with cross-functional teams, including logistics, marketing, and creative departments.
• Experience in working with multiple projects at the same time.
• Understanding of online activations and digital assets.
• Self-motivated and proactive with a strong sense of ownership.
• Collaborative and team-oriented with the ability to work independently.
• Flexible and adaptable in a fast-paced environment.
• Strong attention to detail and quality of execution.