Grant and Reporting Coordinator

Valoris Offshore

The Nabni Grant and Reporting Coordinator supports effective donor grant management, including KfW and potential future donors, with a focus on facilitating high-quality reporting from partners/grantees to Nabni. The role oversees partner grants throughout the lifecycle, tracking progress to ensure compliance, while providing technical and hands-on support for partner reporting. Responsibilities include preparing and consolidating donor reports, coordinating the preparation of new concept notes or proposals to donors, maintaining grant documentation and tracking systems, and contributing to learning and process improvements. The Grant and Reporting Coordinator also supports risk management, ensuring adherence to donor rules and regulations, and oversees in grant cycle management processes under Pillar 1.

Generic Responsibilities:

1. Support Nabni s management of donor grants including KfW and potential future donors.
2. Lead the preparation, consolidation, and submission of high-quality donor reports (narrative and financial), ensuring accuracy, consistency, and timeliness.
3. Focal point for the development of new concept notes or proposals to donors
4. Ensure proper grant documentation, filing, and archiving, in line with audit and donor requirements.
5. Support programme design processes, for the Facility and for partners (in support of the Country Grant Managers) including, proposal development, and budget review, and contribute to negotiating grants under the programme.
6. Help track the implementation of grants throughout the grant lifecycle, supporting contracting, and all phases from award signature to close-out, helping the FMU and partners to ensure timely and compliant delivery of all grant milestones.
7. Maintain dashboards and support the implementation of the partner performance system and processes
8. Support budget monitoring and burn-rate analysis, flagging risks, under- or over-spending, and compliance concerns in a timely manner.
9. Help ensure partner/grantee programmatic, financial, and administrative compliance with grant obligations. Liaise with FMU team members such as the MEL Adviser and Country Grant Managers to actively support high-quality partner reporting. Support partner grants management, including capacity strengthening, compliance guidance, and review of partner reports.
10. Compliance and adherence to NRC, Nabni, and donor policies, guidance and procedures.

Specific responsibilities:

• Support Pillar 1 (financing/grant-making) activities.
• Support the management of Nabni s e-Call for Proposals (e-CfP) system.
• Lead information management systems that support partner/grantee tracking and Nabni donor reporting.
• Maintain and regularly update grant tracking tools, including reporting calendars, compliance checklists, amendment logs, and implementation progress trackers and a ready reference of up-to-date manuals for partners.
• Maintain dashboards and support the implementation of the partner performance system and processes
• Support budget monitoring and burn-rate analysis, flagging risks, under- or over-spending, and compliance concerns in a timely manner.
• Contribute to lessons learned, best practices, and continuous improvement of grants and reporting systems.
• Provide technical guidance and capacity building to partners/grantees on donor rules (KfW), reporting and grants management processes. Support Nabni and partner uptake of donor rules and regulations through training and mentoring.
• Contribute to compliance and risk management particularly related to partnerships, donor rules and regulations, and reporting.
• Help identify potential compliance or implementation risks of partner/grantee implementation and reporting and propose risk management options.
• Requires travel within the countries of operation: Iraq, Syria, and Yemen.
• Any other tasks as delegated by the line managers