Grants Management Specialist

Danish Refugee Council

Duties and Responsibilities:

Reporting and Proposal Development:

• Manage and supervise internal and external reporting, ensuring high-quality, well-written, and timely reports meeting donor and DRC requirements.
• Facilitate review of reports by DRC s headquarters and regional offices as per internal procedures, incorporate feedback received, and address questions and comments.
• Maintain grants system including grant files, project documentation, donor communication, trackers etc.; maintain overview of deadlines and requirements for financial and narrative reports, proposals, and amendment requests.
• Contribute to the writing and/or compiling of proposals; review proposals for consistency, compliance, language, and overall high quality, in line with DRC s fundraising strategy.

Compliance:

• Provide expert advice for the specialised area of grants management and donor compliance.
• Review donor contracts to inform decision making during contract execution and implementation.
• Keep abreast of, interpret, and provide guidance to staff on donor regulations and policies; educate project staff on award compliance issues.
• Ensure quality information management related to grants (including DRC s global grant management system and in-country documentation and trackers)
• Coordinate and facilitate Kick Off, Review and Closure Meetings for all grants with the aim to ensure donor compliance, operation/programme integration, logistics support, etc.
• Assist the Grants Manager in maintaining up to date information on donor priorities and funding opportunities.
• Assist the Grants Manager in updating grants processes and procedures and ensure compliance with DRCs Grants Management Handbook.

Representation:

• Assist DRC Yemen Management team with donor liaison, communication, and/or negotiation as needed.
• Represent DRC in external meetings as assigned.

Training and capacity building

• Train programme and operation staff in donor compliance and grants management processes to enhance quality within DRC operations, including quality reporting and project cycle management.
• Contribute to the development of training materials and the facilitation of trainings in report writing and donor compliance for DRC staff and for local partners.
• Provide ad hoc support in report writing, proposal development, DRC-specific tools, and other topics, as needed.
• Conduct visits to field locations as possible/needed.

Other

• Ensure the respect of DRC Code of Conduct and DRC s zero tolerance policy for Sexual Exploitation and Abuse (SEA), humanitarian principles and contribute to the integration of Protection and Age, Gender, and Diversity (AGD) mainstreaming into DRC programming.
• Reviewing communication products developed by the Communication Officer, as needed
• Undertake any other duties as assigned by the Line Manager.