Grants Management Specialist

DRC - Danish Refugee Council (Yemen)

About the job

Overall purpose of the role

• Overall, the Grants Specialist supports the Grants Manager in building and administering the country programme s portfolio of multiple grants across all locations and sectors.
• The Grants Specialist supports grant management, proposal development, and engagement with donors.
• The Grant Specialist leads high quality and timely donor reporting.
• The Grants Specialist supports the Grants Manager in providing expert support on grants management and donor compliance, ensuring grants processes and donor requirements are understood among the programme and support teams.
• The Grants Specialist works in collaboration with several offices and units within the Yemen operations - Area Managers, Technical Program teams, Partnerships and Communications, MEAL (Monitoring, Evaluation, Accountability and Learning), Finance, etc. as well as with DRC staff in the regional office and Headquarters, donors and DRC programme partners.

Duties and Responsibilities:

Reporting and Proposal Development:

• Manage and supervise internal and external reporting, ensuring high-quality, well-written, and timely reports meeting donor and DRC requirements.
• Facilitate review of reports by DRC s headquarters and regional offices as per internal procedures, incorporate feedback received, and address questions and comments.
• Maintain grants system including grant files, project documentation, donor communication, trackers etc.; maintain overview of deadlines and requirements for financial and narrative reports, proposals, and amendment requests.
• Contribute to the writing and/or compiling of proposals; review proposals for consistency, compliance, language, and overall high quality, in line with DRC s fundraising strategy.

Compliance:

• Provide expert advice for the specialised area of grants management and donor compliance.
• Review donor contracts to inform decision making during contract execution and implementation.
• Keep abreast of, interpret, and provide guidance to staff on donor regulations and policies; educate project staff on award compliance issues.
• Ensure quality information management related to grants (including DRC s global grant management system and in-country documentation and trackers)
• Coordinate and facilitate Kick Off, Review and Closure Meetings for all grants with the aim to ensure donor compliance, operation/programme integration, logistics support, etc.
• Assist the Grants Manager in maintaining up to date information on donor priorities and funding opportunities.
• Assist the Grants Manager in updating grants processes and procedures and ensure compliance with DRCs Grants Management Handbook.

Representation:

• Assist DRC Yemen Management team with donor liaison, communication, and/or negotiation as needed.
• Represent DRC in external meetings as assigned.

Training and capacity building

• Train programme and operation staff in donor compliance and grants management processes to enhance quality within DRC operations, including quality reporting and project cycle management.
• Contribute to the development of training materials and the facilitation of trainings in report writing and donor compliance for DRC staff and for local partners.
• Provide ad hoc support in report writing, proposal development, DRC-specific tools, and other topics, as needed.
• Conduct visits to field locations as possible/needed.

Other

• Ensure the respect of DRC Code of Conduct and DRC s zero tolerance policy for Sexual Exploitation and Abuse (SEA), humanitarian principles and contribute to the integration of Protection and Age, Gender, and Diversity (AGD) mainstreaming into DRC programming.
• Reviewing communication products developed by the Communication Officer, as needed
• Undertake any other duties as assigned by the Line Manager.