Grants Manager - Palestine Handicap International

The Grants Management Department for HI Palestine plays a central role in overseeing proposal development and donor reporting across operations in the West Bank and Gaza. Based remotely in Amman where part of the coordination team is located the department ensures consistent communication and alignment despite geographic constraints. It is currently composed of a Grants Manager and a Reporting Officer, the latter recently recruited to strengthen capacity, as these responsibilities were previously handled solely by the Grants Manager.

As the department evolves, a key priority will be the effective management and mentoring of the Reporting Officer, alongside a stronger emphasis on developing high-quality, competitive proposals that support both existing and potentially new sectors of intervention. In parallel, the department will contribute to reinforcing compliance with grants management processes and continue refining internal systems to improve efficiency, accountability, and overall performance.

Reporting to the Technical Head of Programme, your main responsibilities are: br> br>

Responsibility 1: Grants management

• Lead the writing, review, and submission of high-quality narrative reports, ensuring they accurately reflect project progress and status in a transparent, timely, and professional manner.
• Development of CE, NCE, and MR (Cost Extensions, Non-Cost Extensions, and Modification Requests) as well as new project proposals
• Ensures that project cycle management processes and tools are implemented and up to date (such as grants tracker, regular communication on status of grants, Go/No Go meetings, Kick Off Meetings, progress review meetings, closure meetings, etc.)
• Address donor comments and feedback on proposals and reports promptly, coordinating with relevant staff and departments to ensure resolution and compliance.
• Contribute to the reporting to national and local authorities as required by HI registration/legal status in the country

Responsibility 2: Financial Reporting and Budget Management

• Expenditure Monitoring
• Financial Audits and Justifications

Responsibility 3: Capacity Building

Train and improve the capacity of Project Managers and budget holders on:

o Donor-specific financial rules.

o Budget management practices.

o Narrative reporting requirements

o How to prepare a MR (including NCE and CE)

o How to develop a high quality proposal

Responsibility 4: Donor compliance

Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, MEAL and Support Services

Conduct trainings towards PMs on narrative and financial quality reporting, as well as donor rules and regulations (donor compliance)

Interpret and apply donor financial regulations, ensuring HI's compliance with specific rules (e.g., payment schedules, allowable costs, cost-sharing, exchange rates).

Guide and inform program and finance teams on donor-specific financial guidelines and best practices.

Responsibility 5: Business Development

• Collaborate with the THOP and Operation Manager to identify new funding opportunities
• Support the organization and coordination of donor meetings, field visits, and regular communications to strengthen donor relationships.
• Contribute to the development and implementation of fundraising strategies, including donor mapping and identification of new funding opportunities.
• Coordinate the development of new project proposals, ensuring timely collaboration across teams and full compliance with donor requirements, including budget preparation, annexes, and supporting documentation.
• Maintain a thorough understanding of donor priorities and emerging funding trends to position HI for successful grants acquisition.

Responsibility 6: Management of the Reporting officer

Provides direct supervision and support to the Reporting officer ensuring the coordination, quality, and consistency of the reporting process

Responsibility 7: CRM Management

• Oversee the conversion of approved proposals into formal contracts, ensuring compliance with donor requirements.
• Update the status of contracts in the CRM system, providing detailed information on submission stages, report approvals, and overall progress.
• Manage and generate contractual amendments and import signed documents into the system.
• Track and manage reporting deadlines through the contract management system's action functionalities.