Grants Program Specialist America-Mideast Educational and Training Services, Inc. (AMIDEAST)

The Grant Program Specialist provides direct support to the English Language Department focusing on grant projects. The Grant Program Specialist supports in ensuring overall quality programs by ensuring timely and accurate program activities, services, and reporting throughout the duration of the program. The Grant Program Specialist works with the EL Department to help improve the quality and efficiency of the programs while serving participants in the best possible way. S/he coordinates all logistical activity and reports to the Grants Program Lead on any delays. S/he develops all required reports and works closely with and supervises the Field Coordinators, program assistants and interns.

Responsibilities

Programmatic Tasks :

• Maintain, and report on program timelines and other prescribed documents.
• Report on sessions delivered and student attendance.
• Share satisfaction survey with the students and report on outcome
• Attend selected sessions/ classes for quality assurance and submit a report on the visit to the Grants Program Lead.
• Coordinate agreed upon classes and trainings.
• Participate in candidate selection, interviews, and final accepted
• Leads administrative follow up on attendance and schedule by creating schedules and academic calendars
• Attend all online sessions to support trainer/ instructor if needed and observe the sessions if needed
• Follow-up with instructors on instructional hours for various programs/trainings and report findings.
• Conduct orientation sessions for participants on the various programs and virtual tool(s).
• Relaying participant and clients inquiries, comments, complaints, and suggestions to the Grants Program Lead.
• Conduct information sessions for various programs when needed.
• Communicate regularly via email, WhatsApp, and telephone with participants to provide updated information about program/training components, contents and arrangements.
• Oversee programs WhatsApp groups to ensure accurate and timely information is shared with all participants.
• Respond to inquiries from students and instructors/ trainers.
• Collect pay sheet documents for trainers and instructors.
• Assist Grants Program Lead in developing the annual program calendar and monthly work plan.
• Supervise and provide leadership to program assistants, field coordinators, and Interns
• Participate in meetings with other departments in order to solve problems and facilitate workflow.
• Troubleshoot operations problems to Grants Program Lead.
• Coordinate with the Senior Academic Coordinator and update him/her on teacher performance.

Administrative & logistics tasks:

• Prepare RFPs for grants procurement and follow up with Admin throughout the procurement process.
• Follow up on delayed receivables and payables with the finance department.
• Prepare cash advance requests before submitting to Grants Program Lead to approval.
• Assist with other projects when needed.