Head of Admission and Registration Unit

Gulf University

The Head of Admission and Registration Unit shall be responsible for:

• Leading the A&R Unit in the day-to-day duties and operations in accordance with the Unit s Scope of Work.
• Implementing GU policies and procedures at the Unit and its offices.
• Executing decisions of the University Councils.
• Ensuring that Unit s budget is planned, prepared, implemented and monitored in accordance with university budgeting policy and procedures.
• Developing Unit s annual operation/action plan.
• Ensuring consistent provision of A&R services to students and maintaining its optimal levels.
• Administering programs promotion and students attraction events in collaboration with the Unit of Student Services.
• Collaborating with Deans/HODs and IT Department to facilitate and enhance students services (in terms of catalogues, manuals, leaflets, and registration records).
• Organizing, scheduling, and issuing teaching timetables in collaboration with relevant Deans and HODs.
• Administering admission process.
• Administering students registration/enrolment.
• Administering student attendance.
• Issuing transcripts.
• Administering the graduation process.
• Administering the graduation ceremony.
• Preparing for the annual University Academic Calendar.
• Archiving, maintaining, and updating students files and records.
• Processing student grievances, appeals and petitions related to admission, registration, and assessment.
• Continuously working on developing registration and admission systems.
• Leading the development and implementation of artificial intelligence (AI) strategies to enhance student experience, personalize communication, and automate administrative processes.
• Managing and developing digital self-service platforms for students to ensure seamless and efficient user experience.
• Continuously overseeing the development and updating of admission and registration systems, including Student Information Systems (SIS), to ensure alignment with latest technologies and best practices.
• Ensuring student data security and protection of personal information in compliance with university policies and national regulations.
• Developing and implementing advanced analytics solutions to support data-driven decision making and continuous process improvement.
• Communicating with academic staff and administrators to successfully complete duties and responsibilities.
• Submitting reports to Vice President for Academic Affairs about the performance of the Unit on a semester basis.
• Performing other duties as assigned by Vice President for Academic Affairs.