Head of General Services

client of Emploi Patner

Asset Management and External Services.  

• To ensure the operational management and routine maintenance of the site's movable and immovable assets.
• Manage and oversee all external services essential to the operation of the company (vehicle rental, telephony, cleaning, security, etc.).
• to be responsible for contract management and monitoring of relationships with service providers, while scrupulously ensuring compliance with current regulations and company ethics.

Non-production purchases, sourcing and negotiation

• Research, select, evaluate and audit potential suppliers regularly.
• Create, enrich and maintain a complete and detailed supplier portfolio (contact details, key contacts, web pages, pricing conditions, etc.).
• To determine the company's purchasing needs in a predictable manner for each period (monthly, quarterly, annually).
• Consolidate the expressions of need formulated by the different departments or services into a single centralized table.
• Put service providers in competition, carefully compare quotes, negotiate purchase conditions (price, deadlines, guarantees) and ensure rigorous monitoring of order execution.
• Prepare internal purchase orders and formalize the corresponding payment requests for transmission to the finance department.

Inventory Management, Internal Logistics and Traceability

• Ensure the quantitative and qualitative receipt of goods, their internal distribution and the complete traceability of products via the systematic establishment of receipt notes and issue notes.
• Maintain rigorous and real-time inventory accounting for all office supplies, technical equipment and furniture.
• Organize and conduct annual physical inventories of the company's stocks and assets.
• Ensure transparency of office assets by displaying, controlling and continuously updating inventory records within each room/office.

Fleet Management

• Planning: Coordinate and plan the allocation and rotation of company vehicles according to the needs expressed by the different departments.
• Energy monitoring: Ensure the control and analytical monitoring of fuel consumption for each vehicle.
• Maintenance and compliance: Organize maintenance interventions (overhauls, repairs) and schedule mandatory technical checks to guarantee user safety.
• Traceability of journeys: Supervise the maintenance and rigorous monitoring of each vehicle's logbook by the drivers.
• Insurance and Disputes: Taking charge of the complete management of road accidents (reports, declarations) and the monitoring of cases with insurance companies.

Management, Indicators and Reporting

• Dashboard: Develop, populate and analyze a comprehensive dashboard for monitoring the vehicle fleet and infrastructure (including maintenance history, fuel consumption tracking and detailed analysis of operating costs).
• Activity reporting: Ensure regular and structured reporting (monthly frequency) to management to present key performance indicators (KPIs), budget progress and corrective actions taken.