Health and Nutrition Logistics and Administration Extender

CTG (Committed To Good)

The Health and Nutrition Logistics and Administration Assistant is required to support UNICEF s Health and Nutrition Mobile Teams to deliver their critical primary healthcare services in Gaza. This role will contribute to supporting the logistical and administrative arrangements for up to 40 mobile teams, based across the Gaza Strip. These arrangements include transport management, review of timesheets and payment requests, planning and organizing team activities, verifying team qualifications, spot checks and participating in follow-up meetings with UNICEF.

Role objectives:

• Mobile team transport management: Lead on supporting mobile teams with transport arrangements to facilitate their timely work.
• Mobile team attendance sheets and payment management: Lead on organizing and verifying mobile team time sheets information incentive payments to facilitate their timely payments.
• Reviewing of the mobile teams transportation sheet in terms of kilometers and fuel.
• Mobile team meetings and capacity building needs: Support to coordinate mobile teams for meetings regarding updates and addressing capacity building needs.
• Check supplies and coordinate timely supply delivery for the mobile teams
• Supporting the nutrition team in the follow-up of the partners warehouses monitoring tools
• Assisting in the creation of the supply distribution plans.
• Support to collect, review and file the qualifications of mobile team members
• Support to collect, review and file the qualifications of Primary Care Facility Staff
• Support to collect, review and file declarations regarding conflict of interest and UNICEF disclaimers.

Payment linked to the deliverables:

• Review payment requests for up to 40 mobile teams to facilitate timely incentive payments.
• Review transport payment requests for up to 40 mobile teams and reconcile with mobile team activities to facilitate timely transport payments.
• Review up to 40 Monthly Travel Plans prepared by the end of each month for the following period in consultation with respective mobile teams.
• Monitor up to 40 mobile teams activities through the Inform Platform each month, reporting issues identified to relevant programme managers.
• Submit a Monthly Activity and Progress Report (1-page) summarizing achievements.
• Coordinate timely supply delivery for the mobile teams every two weeks.
• Follow-up partner warehouses using UNICEF s monitoring tools every two weeks.
• Assisting in the creation of supply distribution plans every two weeks.
• Collect, review and file the qualifications of mobile team members.
• Collect, review and file the qualifications of Primary Care Facility Staff.
• Collect, review and file declarations regarding conflict of interest and UNICEF disclaimers and update as needed.

Project reporting:

H&N Logistics Extender will be required to provide frequent and ad-hoc reports as per the request of the supervisor.

Key competencies:

• Works Collaboratively with others
• Thinks and Acts Strategically
• Drive to achieve impactful results
• Manages ambiguity and complexity
• Demonstrates Self Awareness and Ethical Awareness.

Skills:

• Ability to resolve difficult, complex and sensitive situations under pressure.
• Ability to initiate and manage change in a diverse environment.
• Ability to clearly and concisely express issues in written and oral form.
• Ability to manage and monitor the effective use of financial and material resources.
• Ability to direct a team of professional and support staff.
• Strong communication and negotiation skills to establish and maintain trusted partnerships for achievement of objectives and to develop close and effective working relationships with stakeholders.
• Ability to identify and analyze systemic issues, formulate opinions and make conclusions and recommendations to resolve same.
• Skill in the identification of new opportunities or requirements to meet challenges in the field and propose changes.