HR & Administration Officer

Confidential Company

• Ensure timely maintenance of the various employee information, such as job contracts and PTO requests.

• Keep track of Internal database management of employees, alongside new recruitment information.

• Create and publish the company guidelines and provide FAQ documents.

• Maintain bank account information of employees and salary processing.

• Edit and create new job advertisements in several job portals and websites.

• Contact potential candidates to hire and schedule an interview with them.

• Create detailed reports and presentations on HR-related metrics, such as the total number of new recruitments in various departments.

• Supply and Facilitate training materials to new employees.

• Convey the job benefits and answer employee questions regarding job benefits, leaves, monthly and yearly CTC, etc.

• Maintain events such as yearly travels, team building, etc.

• Manage the internal records, such as employee absences, turnover rate, leaves, salary reductions, etc.

General Administration

• Manage day-to-day office operations and ensure smooth workflow

• Maintain organized records, files, and documentation (both physical and digital)

• Coordinate correspondence, calls, emails, and office communications

• Schedule meetings, appointments, and company events

• Prepare reports, presentations, letters, and official documents

Facilities & Office Management

• Oversee office supplies, inventory, and equipment maintenance

• Coordinate office repairs, maintenance, and vendor services

• Ensure workplace safety, cleanliness, and compliance with health regulations

• Monitor utility usage and office budgets

HR & Staff Support

• Maintain employee records, attendance, leave, and timesheets

• Assist in recruitment, onboarding, and induction processes

• Support payroll, expense tracking, and benefits administration

• Facilitate staff training, orientation, and engagement programs

Industry-Specific / Operational Support

Manufacturing / Logistics

• Track production or site documentation, including safety records

• Assist with shift scheduling, transportation, and logistics coordination

• Maintain compliance records for labor and safety regulations

IT / Technology

• Support IT admin tasks such as asset management (laptops, software licenses)

• Coordinate remote/hybrid work arrangements and facility usage

• Maintain confidentiality and data protection records

Healthcare / Hospitals

• Track staff licenses, certifications, and compliance training

• Coordinate patient or staff scheduling for shifts

• Maintain medical or regulatory documentation

Retail / FMCG

• Coordinate store or warehouse administrative operations

• Manage inventory records, vendor invoices, and supply orders

• Assist in sales reporting and documentation

Finance & Compliance Support

• Assist in preparing budgets, invoices, and expense reports

• Maintain accurate records for audits and compliance purposes

• Liaise with external vendors, government authorities, and contractors

Additional Responsibilities

• Support management with ad-hoc administrative tasks

• Assist in internal communication and policy implementation

• Contribute to process improvement initiatives in administration

• Maintain confidentiality and integrity in handling company information

• Make sure the company abides by legal restrictions and rules and update them if necessary.