Human Resources Assistant, G6

UN Office for the Coordination of Humanitarian Affairs

Within delegated authority, the Human Resources Assistant will be responsible for the following duties: Recruitment and placement Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities for satisfactory medical clearance, travel arrangements and visa requests, calculating salaries and related benefits, and preparing and dispatching offers of appointment and statement of emoluments through INSPIRA as well as offline Coordinates the release/reporting of selected candidates by liaising with offices from Geneva and other United Nations duty stations, preparing release requests Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements. Reviews and processes personnel actions through Umoja Coordinates with counterparts on separation of staff members and initiates e-Clearances and related actions; processes separation and related entitlements; calculates estimates of termination indemnities and related entitlements for staff members separating on termination Advises staff on visa matters. Administration of entitlements Reviews and processes requests for entitlements and claims including dependency allowance, education grant and mobility and related allowances. Maintains Umoja entitlements reference tables. Staff development and career support training Assists in the organization and conducts of training courses and workshops. Provides information on training opportunities to Administrative Assistants and counterparts in client department whenever needed. General Conducts exit interviews for separating staff and assists him/her in final arrangements. Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports. Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; performs budget preparation, input monitoring and implementation in Umoja, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc. Prepares written response to queries concerning HR related matters. Trains and provides supervision to new and lower-level staff in the unit. Performs other duties as required.