Humanitarian Access & Security Coordinator

Humanitarian Logistics Association

Major Responsibilities

Safety & Security Management

• Provide technical support to country management on all policies, procedures, guidelines, strategies, and planning for staff safety, operational security, and program continuity.
• Evaluate, review, and update security management plans regularly. Reference and ensure compliance with the IRC Security Management Framework within the SMP and all annexes.
• Work with key stakeholders to develop, consolidate, and implement operating procedures and contingency plans.
• Conduct risk assessments of contracted and prospective offices and residences. Follow up on actions to be taken to ensure compliance with safety and security standards.
• Undertake continual assessments of equipment and the protocols by which that equipment is used to ensure that minimal conditions for security are being met.
• Provide and implement the best possible solutions for using communications equipment, including proposing safe alternative means of communication and equipment.
• Develop and maintain a network of IRC Security Focal Points at each field office and program site, enhancing gender balance.
• Follow up on actions to be taken to ensure compliance with safety and security standards.
• Ensure safety and security protocols, reporting mechanisms, and capacity-building initiatives account for gender-specific risks, staff profiles, and background and are sensitive to local contexts.
• Work closely with IRC field management teams to ensure all incidents and accidents are followed up with an official written report, which is then shared with relevant stakeholders and filed appropriately. Ensure that final incident reports are provided when IRC is closing the case.
• Monitor the operating environment in the areas of intervention, identify new threats, assess IRC vulnerabilities and recommend possible responses.
• Support field offices as required through field visits, monitoring visits and continuous engagement with field office staff.
• Review the Country Program S&S Department Strategy in coordination with the ESSS Co and the SMT.
• As a key Critical Incident Management Team (CIMT) member, provide sustained support to operational teams and management during an incident.

Humanitarian Access Management

• Develop and implement humanitarian access strategies and approaches tailored to local contexts in field sites and include overarching community engagement components.
• In line with humanitarian principles, develop ongoing relationships with appropriate local authorities and other key stakeholders, encouraging collaboration with IRC to ensure that staff and programs are safe and with permission to continue humanitarian activities.
• Work to ensure that IRC, its mission, and work in all areas of operation are known and accepted.
• Provide technical input and advice on assessments to consider IRC programming in new geographic locations.
• Liaise and coordinate with relevant security actors, e.g., NGO security staff, security forces, local community stakeholders, and local authorities.

Training and Capacity Building

• Develop, review and deliver appropriate training and capacity-strengthening opportunities to IRC and IRC partners.
• Work with relevant internal focal points to develop, review, and deliver onboarding packages and briefings for new hires and visitors.

Program Development

• Participate in program design in close cooperation with program staff, supporting the development of conflict-sensitive and contextually appropriate approaches.
• Participate in program review meetings and contribute to implementation plans to ensure the timely, safe, and secure delivery of IRC service to beneficiaries.
• Advise program and field management teams on context-specific risks about Safety & Security and Humanitarian Access and contribute to developing and implementing mitigation measures and plans.
• Work closely with Program teams to put together regular analysis to inform programming and different scenarios relevant to the context

Staff Performance Management, Learning & Development

• Hire, supervise, and build the capacity of team members in relevant technical and management competencies.
• Coach, train, supervise, and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to perform in their positions successfully.
• Approve and manage all time, attendance, and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
• As required, identify staff performance issues and work with Human Resources to document and address these following the IRC Staff Employment Policies
• Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of all staff