Integrated Facility & Floor Operations Analyst

Accenture

Posted on 10 Oct

Experience

0 - 3 Years

Job Location

Riyadh - Saudi Arabia

Education

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Gender

Not Mentioned

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

Role Overview

Integrated Facility & Floor Operation Analyst oversee the administrative and operational functions of the office and facilities, ensuring that all activities run smoothly and efficiently, coordinate the day-to-day activities and working closely with the reception team to support office and Facilities operations, employee services, and facility management.

Key Responsibilities:

  • Oversee and coordinate daily office operations, ensuring smooth workflow.
  • Monitor office supplies and equipment, ensuring that everything is well-maintained, stocked, and operational.
  • Act as the point of contact for office-related services such as cleaning, maintenance, and security.
  • Implement and enforce office policies and procedures, ensuring all employees adhere to operational standards.
  • Work closely with the receptionist team to ensure the front desk area is running efficiently and professionally.

Facility & Equipment Management:

  • Ensure the office environment is organized, clean, and conducive to productivity, addressing any issues related to the office space (e.g., furniture, cleanliness, safety concerns).
  • Oversee the maintenance of office equipment such as computers, phones, printers, and other tools, initiating repairs or replacements as needed.
  • Liaise with external vendors for office-related services, including maintenance, equipment, supplies, and security.

Health, Safety & Emergency Procedures:

  • Oversee health and safety protocols in the office, ensuring that all staff are trained on emergency procedures, fire drills, and first aid.
  • Act as a point of contact for emergency situations, coordinating responses with other departments or external services as necessary.
  • Ensure compliance with local regulations related to health and safety in the workplace.

Budget Management:

  • Assist in managing the office budget, ensuring expenses are within allocated limits.
  • Monitor office expenditures related to supplies, equipment, and services, and work to reduce costs when possible, without compromising on quality.

Administrative Support & Reporting:

  • Prepare and maintain office-related reports, such as office supply usage, maintenance issues, and facility-related expenses.
  • Assist in preparing monthly and quarterly reports on office efficiency, team performance, and operational needs.
  • Maintain office records and files in an organized manner, ensuring that confidential information is securely handled.
  • Coordinate with other departments to ensure that operational needs and requests are addressed promptly.
  • Act as the liaison between office staff and management, addressing any employee concerns or needs.
  • Organize office events, team-building activities, and other initiatives to promote a positive and productive work culture.
  • Ensure the office is a comfortable, welcoming, and supportive environment for employees, addressing any issues that could impact morale or productivity.

Team Leadership & Support:

  • Support reception team, ensuring their tasks are completed effectively and on time.
  • Foster a positive work environment by promoting teamwork, accountability, and high-performance standards.
  • Provide ongoing support to team members, particularly in areas such as office procedures, software usage, and customer service.
  • Collaborate with the manager to assess team performance, identifying areas for improvement and providing constructive feedback.

Desired Candidate Profile

Key Qualifications:

  • Bachelor's degree in business administration, Office Management, or a related field (or equivalent experience).
  • 0 to 1 year of experience in office management or a related role, with a proven track record of managing office operations and teams.
  • Ability to handle multiple tasks simultaneously, prioritize effectively, and work under pressure.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar office software.
  • Knowledge of office management best practices and familiarity with office security and safety protocols.
  • Excellent interpersonal skills and the ability to work collaboratively with various teams.
  • Problem-solving and conflict resolution skills.

Company Industry

Department / Functional Area

Keywords

  • Integrated Facility & Floor Operations Analyst

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