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Job Description
Roles & Responsibilities
Invoice Processing & Coordination
Check emails regularly and follow up on LPOs for assigned customers.
Process Sales Orders through AI and manual entry in D365.
Validate contracted prices and coordinate with the Sales Team regarding price discrepancies.
Coordinate with the Logistics Team for order picking and delivery arrangements.
Verify acknowledgment copies for customer stamp and signature on invoices after delivery.
Process invoice corrections and amendments in coordination with the Sales Team.
Conduct daily follow-up on pending invoices.
Coordinate with Delivery, Logistics, Sales Teams, and customers to retrieve pending invoices.
Send follow-up emails to relevant teams for pending invoice support.
Ensure collection of all PODs (Proof of Delivery) within 2 days from the date of supply.
Print Sales Orders in “Delivered” status.
Upload invoices and supporting documents to customer portals for selected accounts.
Liaise with internal and external stakeholders including Sales, Accounts, Logistics Teams, and customers.
DMS Scanning & Documentation
Maintain records of received invoices in Excel tracking files.
Generate and affix barcodes to invoices for scanning purposes.
Scan invoices into the DMS system and verify scanned copies for accuracy.
Handle daily processing and follow-up of approximately 75 LPOs/invoices.
Reconcile invoice tracking records with DMS scanned invoices.
Maintain high typing speed and accuracy for efficient document processing.
Desired Candidate Profile
Bachelor’s degree or relevant qualification preferred.
Prior experience in invoicing, logistics coordination, documentation, or administrative operations.
Familiarity with D365 or ERP systems will be an advantage.
Good knowledge of invoice processing and documentation procedures.
Strong coordination and communication skills.
Proficient in Microsoft Excel and email communication.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Good attention to detail with strong accuracy in data entry and documentation.
Team player with the ability to coordinate effectively with different departments.
Typing speed and accuracy with strong organizational skills.
Employment Type
- Full Time
Company Industry
- FMCG
- Foods
- Beverages
Department / Functional Area
- Data Entry
- Operations
- Back Office Processing
Keywords
- Invoicing
- Billing
- Order Processing
- Excel Proficiency
- Problem Solving
- Data Entry Operator
BARAKAT VEGETABLES & FRUITS CO. L.L.C
Barakat Vegetables & Fruits Co. (L.L.C.)
Rajesh Vellodi - NA
Shop No-27/A, Wholesale Building No-2, Central Fr uits and Vegetables Market, Al Aweer, Du P.O Box 1 1286, Dubai, United Arab Emirates (UAE)