Junior Administrative and Finance Assistant
International Organization for Migration
Employer Active
Posted on 3 Dec
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Under the overall supervision of the head of the Resource Management Unit (RMU), National RM Officer and the direct supervision of the Head of Sub Office, the incumbent will be providing support to the IOM office in Sfax in terms of administration and finance requirements, in collaboration with finance, and supply chain unit.
Responsibilities:
- Provide clerical support to the finance office on its daily administrative and financial activities
- Provide assistance for the smooth daily running of the administrative functions in a timely fashion, and in accordance with the Mission s regulations and procedures;
- Maintain orderly the stamp and signature of the payments received.
- Prepare & Post accounting transactions to the Office, follow up with relevant staff for the missing documents (if any), and provide general logistic support such as photocopying and scanning documents, vouchers prepared by the unit, etc.
- Provide support in maintaining an efficient filing & E-filling system for vouchers/financial documentation/receipts and ensure their timely filing & E-filling in chronological order;
- Provide support in verifying invoices, and supporting documentation and that the goods or services they refer to were duly received or provided in line with IOM financial management rules and procedures before proceeding with payment request;
- Provide assistance for processing all staff services such as travel, expense claims, document retrieval, etc;
- Provide support to the finance assistant team in ensuring that proper and systematic completion of all posted payments and other accounting documents according in line with IOM financial management rules and procedures;
- Assist in organizing and preparing vouchers as needed during audits.
- Keeping confidentiality matters as defined by the mission s requirements.
- Assist the finance assistant in maintaining accuracy in related to financial tracking and record keeping of the daily projects and financial activities.
- Provide support in preparing financial reporting & Monitoring for the projects so that project commitments and expenditures are tracked according to IOM standards.
- Assist in timely clearing and follow-up for mission vendor maintenance
- Assist in monthly and yearly end closures of accounts.
- Handle sub-office petty cash accounts and ensure all cash posting and supporting documents are complete in line with IOM Financial management rules and procedures
- Such other duties as may be assigned
Desired Candidate Profile
High School Degree/Certificate degree, preferably in business administration, or other similar domain from an accredited academic institution and three years of relevant professional experience; or bachelor s or Equivalent or Higher degree in the above fields with one year of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database .
- Experience in administration and technical assistance to executives an asset
Skills
- Excellent time management skills
- Capacity to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds
- Demonstrated ability to communicate clearly and effectively;
- Strong interpersonal & intercultural skills with an attention to detail;
- Team player; 100% integrity
- Excellent computer skills, especially in MS Office;
- Experience in Oracle is an asset
Languages
For all applicants, fluency in French, Arabic, and English is required (oral and written).
Company Industry
- Defence
- Military
- Government
Department / Functional Area
- Administration
Keywords
- Junior Administrative And Finance Assistant
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International Organization for Migration
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates. IOM s official languages are English, French and Spanish. IOM s competency framework can be found at this link . Competencies will be assessed during the selection process. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
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