Liaison Officer

Valoris Offshore

Generic Responsibilities

• Uphold and promote NRC values, code of conduct and Humanitarian Principles

• Gives support to relevant NRC staff in developing and maintaining good relationships with local authorities and officials.

• Actively promote gender awareness and protection and where the situation demands it be a champion for gender and protection.

• Attend coordination meetings with official stakeholders, record meeting minutes and report back to management.

Key responsibilities

Overall coordination in representing NRC with the Government entities and other key stakeholders in the targeted areas including fostering healthy and effective relationship with them:

• Assist in the development and implementation of NRC stakeholders engagement plan to ensure the organization is compliant with local laws and regulations as well as is actively inclusively involving relevant official stakeholders.

• In collaboration with the line manager and the Access Adviser, contribute to the development and implementation of NRC access and negotiation strategies and plans to ensure continued as well as sustained access of NRC s services to the people we serve.

• Lead in the preparation, submission and signing of NRC agreements with authorities; including, Principle Agreement, Sub-Agreements and MoUs.

• Lead in preparation, submission and approving of Project/activities modification, top ups and Separate activities permits,

• Compile and submit the required monthly/quarterly/biannual and annual reports to relevant government authorities, ensuring adherence to NRC s policies, procedure, and donor requirements.

• Lead in Identifying key contacts in relevant government ministries; and develop and maintain good working relationships as well as negotiation with them and the institutions they represent.

• Lead in preparation, submission and signing of NRC Data Collection tools and approvals.

• Obtain legal, fiscal, and administrative information (including, but not limited to documents) from local authorities; and share with relevant NRC staff and partner organizations as may be applicable.

• From time-to-time translates documents from English to Arabic and/or from Arabic to English, to ensure they are fit for the intended purpose and audience and/or edit complex technical materials.

• Ensure the sub-agreement tracker and assessment tools tracker are updated and shared with all relevant staff.

• Lead and accompany senior NRC staff to meetings with government entities as well as field visits whenever demanded including interpretation/translation process and documentation of meeting notes.

• Support HR/Admin on submission of and follow up on VISA applications, exit/entry visas, residence permits, and work permits for international staff.

• Coordinate timely and accurate response to government orders, information, documents, and letters related to NRC s program.

• Maintain a complete, up-to-date, and orderly archive for all sub-agreement, reports and official communication with authorities, both in hard copies and electronically, in accordance with NRC filing systems, and in accordance with principles of effective document management.

• From time to time conduct supportive field visits to Area and field offices and other project activities; and produce back-to-office reports within one week and provide support when needed.

• Assist in maintaining awareness of relevant governmental laws, policies and procedures that has significant impact on NRC s operation in the targeted areas.

• Support the line manager in engaging with relevant authorities, assisting in communication and coordination efforts as needed to ensure effective collaboration and compliance with local regulations.

• Any other tasks as assigned by the line manager.

Learning:

• Support the documentation, archiving, and dissemination of lessons learned and best practices related to liaison, coordination, reporting, and engagement with authorities through maintaining and updating relevant tracking tools.

• Ensure key lessons and operational challenges related to sub agreements, reporting processes, and coordination with authorities are captured, documented, and regularly shared with relevant NRC teams.

• Support the integration of lessons learned into future liaison and coordination processes to strengthen operational efficiency, compliance, and stakeholder engagement.

• Facilitate regular reflection and learning discussions with relevant departments to promote continuous improvement in liaison processes, communication with authorities, and management of agreements and reporting requirements.