Local Security Assistant

United Nations Development Programme (Lebanon)

Under the direct supervision of the National Security Officer (NSO) in Beirut, Lebanon, the Local Security Assistant (LSA) will be responsible for providing support to enable UNDP s activities and assisting the NSO with all security-related aspects in implementing and monitoring security measures, ensuring compliance with UNDP standards across all field operations and premises.

Scope of Work

• Assist in supporting CO in implementation of the Country Security Plan, Contingency Plans, Business Continuity Management, and the UN Security Framework.
• Maintain effective working relationships with country United Nations Department of Safety and Security (UNDSS) office, host government agencies, and local authorities responsible for security, in order to obtain up-to-date security-related information that is beneficial to Lebanon.
• Assist the National Security Officer in collecting, updating, and communicating information regarding the security situation in Lebanon.
• Support the National Security Officer in the development and implementation of UNDP Country Office-specific security plans, including contingency and emergency response plans, Standard Operating Procedures (SOPs), and providing security-related inputs into the Business Continuity Plan (BCP).
• In coordination with National Security Officer, follow up on personnel compliance with safety and security protocols, including completion of mandatory security training, obtaining security clearances as required.
• Provides support in conducting security surveys of offices in UNDP Lebanon.
• Support the effective management of the Country Office Warden system by maintaining updated personnel lists, including call sign lists, and ensuring the overall operability of communications systems. Ensure that all relevant safety and security information is disseminated in a timely manner to UNDP personnel.
• Ensure that all safety and security communications equipment is functioning and in good condition, with a regular inventory duly maintained.
• Assist in reporting security incidents affecting UNDP personnel, premises, assets, and operational activities in Lebanon. This includes providing support in the preparation of security reports, such as Security Incident Reports and Weekly Reports.
• Assist in conducting physical security assessments for UNDP facilities, including offices, residences, and field locations. Identify basic vulnerabilities in physical security and report findings to the National Security Officer.
• Participate in field missions as required, offering hands-on support and guidance to ensure compliance with UNDP security standards.

Provide support in the administration of security related matters and ensure completion of business process.

• Maintain an orderly filing system for confidential correspondence, security files/documents. This includes maintaining a database on contact details of country UNDSS office and host country security authorities.
• Keep track of security section expenses and maintain records for budget preparation
• Assist with the administrative and ERP processes for the Security Office when applicable and as needed.
• Initiate and follow up with Security Trip Clearances for all security personnel and to UNDP personnel
• Provides support in organizing and conducting training courses on security awareness and preparedness and provides security orientation to newly assigned UNDP personnel in the duty station. Conducts security briefings as required.
• Day-to-day security operations, including support with security guard management at all UNDP facilities.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The Local Security Assistant will work under the direct supervision of the National Security Officer.

Competencies

Core Competencies

• Achieve Results:LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively:LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously:LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility:LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination:LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner:LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion:LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

• Security Services: Security policy awareness and implementationKnowledge of security policy concepts and ability to apply to strategic and/or practical situations
• Security Services: Security TrainingAbility to design, contribute to, and/or facilitate meaningful security training programmes/courses
• Security Services: Security information management Analytical capabilities to process diverse security information and develop recommendations
• Security Services: Security incident management & monitoring Ability to provide adequate response to security incidents/events
• Business Management: Communication-Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. -Ability to manage communications internally and externally, through media, social media and other appropriate channels
• Business Development: Knowledge FacilitationAbility to animate individuals and groups, internally and externally, and to design and facilitate activities, to share and exchange knowledge, information and ideas. Knowledge of tools and approaches to stimulate active participation, contribution, and exchange.
• Finance: Budget Managemen Ability to support budgetary aspects of work planning process, drawing and management of team budgets