Job Description

Roles & Responsibilities

Role Purpose

The Logistics and Administration Officer plays a critical role in ensuring that Plan International Jordan (PIJO) operates effectively, efficiently, and in full compliance with organizational standards, donor regulations, and national laws. This role provides a wide range of logistical and administrative services to support both programmatic delivery and internal operations.

The position leads on fleet coordination, ensuring that PIJO vehicles are effectively managed, maintained, and utilized in line with safety, accountability, and cost-efficiency standards. It is also responsible for the full spectrum of international travel support for PIJO staff and visitors, , logistics arrangements, and provision of security briefings.

In addition, the role covers core administrative functions such as warehouse and inventory management, office supplies and utilities, maintenance, official correspondence. The Logistics and Administration Officer ensures that PIJO’s administrative backbone runs smoothly, enabling staff and visitors to focus on achieving programmatic objectives.

Dimensions of the Role

The Logistics & Administration Officer reports to Operations and Security Manager, and supervises All fleet staff along with the caretakers. The Logistics & Administration Officer will be responsible for supporting the Operations and Security Manager in leading and ensuring implementation of Operations policies, goals, objectives, and guidelines; this includes overseeing fleet management, Travel, administrative functions also including warehouse and inventory management, office supplies and utilities, and maintenance. The role involves working collaboratively with various departments and external stakeholders. This Position will Not directly be responsible for budget management but contributes to cost efficiency and compliance through accurate and proper documentation and adherence to procedures.

Technical Competencies

Proven experience in fleet management including fuel tracking, mileage monitoring, maintenance scheduling, and KPI reporting.

Experience in coordinating international travel and visa procedures, including direct engagement

Skills in warehouse and inventory management, including the development of in–out systems and annual verification exercises.

Administrative competence in office utilities, maintenance, correspondence, and document control.

Ability to produce clear reports and maintain accurate archiving systems for audits and compliance.

Skills

Strong negotiation, organizational, facilitating and influencing skills

Strong planning and coordination skills with the ability to manage multiple priorities.

Excellent interpersonal and communication abilities, both in Arabic and English.

High attention to detail and strong record-keeping skills.

Advanced computer literacy, including MS Office (Excel, Word, Outlook); Advanced Excel is mandatory. and experience with fleet/travel management systems.

Analytical and problem-solving skills

Knowledge

Bachelor’s degree in Logistics, Business Administration, Management, or a related field.

2 – 3 Years of experience in Logistics/Administration

Strong understanding of fleet management systems, travel coordination, and administrative operations.

Knowledge of Jordanian legal and administrative procedures related to visas, registrations, and office compliance.

Familiarity with donor compliance standards and organizational policies is an asset.

Behaviours

Demonstrates transparency, accountability, and integrity in all actions.

Proactive problem-solver with ability to work under pressure.

Strong Support orientation and teamwork spirit.

Commitment to safeguarding, gender equality, and Plan International values.

Plan International’s Values in Practice

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