Job Description

Roles & Responsibilities

Position Title: Administration Supervisor Department: Operations / Logistics Reports To: Recycling Factory Manager Position Overview The Logistics, Shipping & Administration Officer is responsible for coordinating shipping activities, managing receiving and dispatch of the materials in the factory, monitoring stock levels and performing key administrative duties. This role ensures smooth operational flow, accurate documentation and compliance with safety and organizational standards.

Desired Candidate Profile

Diploma/Bachelor’s degree in Logistics, Supply Chain Business Administration, or related field.

Minimum 3 years working experience in logistics (Shipping documentation), warehousing and administrative operations.

Strong knowledge of ERP systems and MS Excel.

Excellent communication and coordination skills.

Language Proficiency – English & Hindi mandatory.

Attention to detail and ability to multitask.

1. Logistics & Shipping

Coordinating with the shipping lines company for the booking confirmations and release orders for containers. Coordinate with transporters, shipping lines, and forwarders to ensure timely loading and shipment of containers. Communicate with customers and provide all required shipping documents without delay. Prepare and coordinate with the concerned team for all supreme council and customs approvals and legal documents for the export and import of the goods.

Arrange transport for export and import materials to the factory. Organize transport for scrap loading as per management requirements and ensure correct materials are loaded; prepare reports based on sold quantities. Coordinate with the yard foreman to ensure safe, accurate and timely loading activities.

Send all shipping documents to customers and maintain accurate records. Assist clients visiting the facility during confidential document shredding. Provide timely updates and reports to the Manager.

2. Receiving & Dispatch .

Collect daily collection reports from the weighbridge and enter data into the ERP system.

Verify collection reports site-wise and driver-wise.

Notify any missed sites and obtain clarifications from drivers and droppers.

Enter all collection data in Excel and ERP daily.

3. Administration

Monitor employee attendance and maintain daily attendance records, including overtime verification in ERP.

Ensure all employees follow proper safety measures. Check expiry dates of safety equipment system, fire extinguisher etc. and notify relevant teams. Conduct regular walkthroughs the warehouse sorting and baling area to encourage productivity and maintain safety. Provide weekly safety training to all employees.

Monitor daily material intake and report discrepancies to the Manager. Inspect bailers, forklifts and other machinery inside the factory & coordinate maintenance when required. Prepare purchase requisitions and coordinate with the Finance Department for purchase orders.

Logistics, Shipping & Administration Officer NIdukki Trading company

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