Management and Coordination Specialist

United Nations Office for Project Services (HQ)

Functional responsibilities

Under the overall guidance and direct supervision of the Senior Project Manager (PM), the Management & Coordination Specialist will support the PM in coordinating with the Government of Jordan (GOJ) entities, as well as conducting verification visits to the different sites of procurement (Hospitals, schools, touristic sites, Ministry of Finance sites) and other project sites as required. The Management and Coordination Specialist Specialist s responsibilities include, but are not limited to:

1. Project implementation

2. Financial and procurement management

3. Monitoring and reporting

4. Stakeholder engagement

5. Knowledge management and innovation

6. Personnel Management

1. Project implementation

• Represent the project manager when needed

• Support the Senior Project Manager in developing, completing and updating relevant plan(s) including, but not limited to, the implementation plan and procurement plan

• Contribute substantially to project teams effort in implementing the project s work processes, procurement and financial management arrangements, and the financial reporting requirements of the Donor.

• Conduct verification visits to the different sites of procurement (Hospitals, schools, touristic sites, Ministry of Finance (MOF) sites, Ministry of Digital Economy and Entrepreneurship s (MODEE), National Information Technology Center (NITC), etc) to ensure quality control

• Provide coordination and monitoring of operational processes implemented throughout all project components

• Monitor procurement, reporting and financial management processes

• Ensure the progress of activities and the delivery of work packages

• Coordinate with the Senior Project Manager and communicate openly and transparently to facilitate achievement of milestones and deliverables in project implementation.

• Inform the Senior Project Manager of any deviations from the project plan and provide support to make the necessary updates

• Identify and manage risks in collaboration with the Senior Project Manager

• Represent the project in selected coordination meetings when delegated.

2. Financial and procurement management

• Compile data and research information for planning of financial resources/administrative budget related to the operating environment of the project

• Review procurement and technical reports before submission to the project manager and senior management.

• Support the Senior Project Manager by monitoring budgets, cash flow and reporting on expense obligations to ensure that effective and efficient achievement of project objectives

• Participate in regular reviews of project budgets to advise on compliance of planned expenditure according to financial agreements

• Escalate any significant risks related to financial and procurement matters to the Senior Project Manager when necessary and resolve issues together with the project team and support teams in AMMMCO

• Prepare budget revisions, when necessary

• Coordinate necessary meetings, information sharing and reports with suppliers
  
  

3. Monitoring and reporting

• Support field activity monitoring, assisting the Senior Project Manager in observing processes implemented throughout the project lifecycle

• Oversee documentation and payments and ensure timely response and processes to support project personnel

• Actively participate in the preparation of reports and governance requirements of the project

• Prepare donor and internal progress and/or financial reports, alongside a final implementation progress report, in accordance with donor and UNOPS requirements for reporting

• Manage project logs and records, and maintain and file project documents and other supporting documents ensuring version control and other quality measures

• Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality)

• Provide routine oversight and analysis of delivery data within the dashboard system.

Education/Experience/Language requirements

Education:

• Advanced university degree (Master's or equivalent), in Business Administration, Project management,, Engineering, Procurement, Supply Chain or related fields is desired.
• A Bachelor's Degree, preferably in Engineering, Project Management, Business administration or related fields in combination with 2 additional years of relevant experience will be accepted in lieu of a Master's Degree. .

• Minimum of five (5) years (or more depending on academic credentials) of progressive experience in programme/ project management of procurement and/or rehabilitation related projects, with at least three (3) years of experience in a Management and coordination role of a large or multi-sector infrastructure rehabilitation/procurement projects is required;
• A minimum of two (2) years experience working on procurement-related activities in healthcare and/or education sector is required;
• A minimum of two (2) years experience in liaising with senior stakeholders from the government and/or the donor is required.
• Proven experience in quality assurance and control is required.
• Experience in writing comprehensive reports and/or technical documentation is required;
• Working experience in Jordan will be a strong asset. Previous experience working in the Middle East will also be an asset.