Manager, Contracting Services

Oman Investment Authority

ROLES AND RESPONSIBILITIES:

MANAGERIAL RESPONSIBILITIES

Drive seamless communication between leadership, team members, and other departments to ensure smooth flow of information and timely decision making

Build a strong team culture by fostering a positive and productive work environment and ensuring that the staff is motivated and collaborative

Set clear goals and expectations for team members, regularly assess their performance against the set goals, and provide constructive feedback for continuous improvement

Conduct regular check ins with team members for alignment on expectations, assessing performance against set goals, and provide feedback for continuous improvement

Guide and support team members on all operational and functional matters and resolve any doubts/concerns/grievances they have

Devote time to train team members on new ways of working, developing new competencies, and upskilling to drive performance and productivity

Ensure availability of planned manpower initiating hiring well in advance to prevent any shortage of skilled personnel and evaluate and recommend candidates for vacant positions in the team

FUNCTIONAL RESPONSIBILITIES

Strategic Contract Management and Oversight:

Develop strategic approaches for contract management, ensuring alignment with organizational objectives, cost-efficiency, and operational effectiveness

Develop business procurement plan to enable efficient and optimal acquisition of services for the company.

Formulate comprehensive category strategies, encompassing procurement plans, risk assessments and vendor management strategies

Ensure Omanization in contracts to maximize in country value and participate and contribute to strategic developments in the same

Oversee contracting strategies development, contract drafting, review, tendering, evaluation, negotiation, and execution processes, ensuring compliance with legal standards and company policies

Oversee preparation and review of interim and final payments in conjunction with company budget holders, including field measurements or on-site verification and evaluations of work in progress/carried out on all administered contracts

Oversee the entire lifecycle of contracts, including monitoring, renewals, amendments, and terminations

Vendor Management and Relationship:

Ensure identification and analyses of potential vendors, assess proposals, and negotiate terms and conditions for contract services

Oversee the tendering process, negotiations, and contract management, ensuring compliance with procurement policies, industry standards and legal regulations

Nurture and manage vendor relationships, ensuring adherence to contract terms, SLAs and performance metrics

Monitor vendor performance and conduct regular assessments to ensure quality and compliance

Contract Compliance, Renewal, and Risk Management:

Ensure contracts adhere to legal and regulatory requirements, mitigating risks associated with non-compliance

Oversee identification and assessment of risks in contracts, developing mitigation strategies and contingency plans

Direct the contract renewal processes for contracts, ensuring timely action and compliance with contractual terms

Responsible for timely closure of all Audit actions assigned to portfolio

Negotiation and Cost Optimization:

Lead negotiations on contract terms, pricing, and conditions to secure favourable agreements

Ensure cost optimization while maintaining quality and service levels and analyse pricing structures and contract terms for cost-effectiveness

Post-Award Contract Oversight:

Oversee the maintenance of efficient post award financial and quantity survey services, including processing of payment applications, evaluation of variations to contract services, review and settlement of contractual claims and disputes and proper close out of contracts

Direct maintenance of quantity surveying procedures within the applicable certified ISO quality assurance system

Cost Management, Risk Management and Mitigation:

Oversee cost value analysis and perform risk and value management and cost control, identifying, analysing and developing responses to commercial risks

Manage the analysis and optimization of costs associated with contracts, working closely with finance and accounting teams to ensure budget adherence

Lead cost-saving initiatives without compromising safety, quality, or operational efficiency

Direct comprehensive risk assessments, identifying potential risks and implementing strategies to mitigate and manage these risks effectively

Ensure strict adherence to health, safety, and environmental regulations throughout the procurement and operational processes

Documentation and Reporting:

Ensure accurate contract records, amendments and correspondence are maintained, ensuring proper documentation, and filing

Ensure reports on contract performance, expenditure, compliance, and risk assessment are generated and present the same to stakeholders

Cross-Functional Collaboration and Continuous Improvement:

Collaborate with legal, finance, ICV, HSE, procurement, and operational teams to align contract terms and ensure compliance

Ensure implementation and management of LEAN initiatives in the Contracts pre and post award and quantity surveying processes

Interface with clients to understand their needs, negotiate contracts based on requirements and ensure customer satisfaction

KEY CHALLENGES

Manage intricate contracts with multiple clauses, diverse stakeholders and intricate legal terminologies

Resolve conflicts arising from contractual disputes, discrepancies or deviations

Identify potential risks within contracts and developing strategies to mitigate them while safeguarding the organization's interests

INDICATIVE KEY PERFORMANCE INDICATORS

Number of successful new contracts placements and contracts renewals within stipulated timeframes

Percentage reduction in overall contract-related costs while maintaining quality standards

Percentage delay / error in identifying and mitigating risks associated with contract management

Percentage target learning hours completed by team