Manager, Finance

International Medical Corps

JOB SUMMARY: Responsible for ensuring that financial management and accounting is in compliance with donors' policies and procedures, development and oversight of compliance issues.

MAIN TASKS AND RESPONSIBILITIES

Accounting and Finance Management

• Works closely on day-to-day accounting operations and financial management functions in field offices ensuring these are performed in accordance with internal policy and procedures;
• organize and develop country activities in finance, accounting, planning, internal control and audit, billing, credit control and cash collection,
• Provide country management with the appropriate financial information in accordance with accounting procedures and donor regulations
• Provide cash flow in country and ensure that cash needs are fulfilled. Communicate outstanding installments with the donor, as applicable.
• Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments;
• Suggest formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes;
• Ensure the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities;
• Assist with the management of the country finance department to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports;
• Direct the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements;
• Maintain the system of accounts ensuring all accounting data are updated, reconciled and fully supported;
• Oversee training of finance staff and provide technical support to country program and logistics;
• Assist and or prepare budgets;
• Present & facilitate review of actual to budget expenditures with Budget Holders and other country management staff. As required, provide recommendations for budget realignments as required;
• Ensure compliance with internal and donor regulations and procedures; enforce finance and supporting function policies, systems and procedures, and direct or perform their development, documentation, and implementation;
• As applicable, work closely with HR in the recruitment and selection of qualified finance staff, recommend promotions, disciplinary action and termination of finance staff in consultation with supervisors;
• Maintain open line of communications with all field and corporate staff, as applicable
• Maintain frequent communication with Finance Administrative Director/Finance Director to ensure finance activities and objectives are communicated;
• Work with program and logistics staff to ensure the coordination of programs are within budgeted targets;
• Attend coordination meetings which are relevant to country activities;
• Interface with national government and relevant agencies to ensure compliance with varying government regulations when necessary.

Representation

• Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors;
• Participate in donor meetings and communicate relevant information to Finance Administrative Director and Country Director;
• Assist in activities to ensure maximum visibility of the agency amongst the NGO community;
• Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information;
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.

Training / Capacity Building

• Train national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
• Advocate and plan for professional development for national staff

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.