Manager Vendor Management

Norconsult Telematics

Job Description & Responsibilities:

• Lead and manage the Vendor Management Section, providing strategic guidance and operational direction to achieve high performance standards.
• Participate in the development and implementation of departmental plans in line with overall corporate objectives.
• Implement change initiatives, provide coaching and support to the team, and ensure continuous improvement in processes and workflows.
• Ensure adherence to organizational policies, procedures, and quality standards across all vendor management activities.
• Manage creation, approval, and modification of work orders based on detailed Scope of Work (SOW).
• Ensure alignment between the SOW, work orders, and actual project deliverables, closing any gaps.
• Track project deliverables, monitor performance, and enforce contractual terms and conditions.
• Calculate, record, and approve payments for completed deliverables, applying penalties or deductions for deviations as per contract agreements.
• Conduct thorough risk assessments for all projects and contracts.
• Develop and implement contingency plans to ensure timely and successful project execution.
• Identify potential project or contract risks early and take proactive corrective actions.
• Monitor vendor and contractor activities to track progress against plans, identify variances, and implement corrective measures.
• Ensure optimal utilization of resources and project activities.
• Guarantee that all work delivered meets quality expectations and international benchmarks.
• Monitor and communicate supplier performance to internal stakeholders and ensure timely issuance of POs when required.
• Oversee documentation, archiving, and contract data management, conducting regular audits to ensure accuracy and compliance.
• Manage financial aspects of projects, including accruals, payment approvals, and budget tracking.
• Ensure accurate recording of all project-related transactions and compliance with organizational financial policies.
• Update systems with contract information, payment plans, and supporting documents for effective project control.
• Define goals, objectives, and KPIs for team members and ensure effective performance management.
• Drive employee engagement, capability building, and professional development through ongoing feedback, coaching, and training.
• Plan manpower requirements and participate in recruitment and selection within the Vendor Management Section.
• Provide regular project status updates, highlighting progress, risks, and corrective actions.
• Ensure accurate documentation of project and contract performance against plans and budgets.
• Maintain strong collaboration with internal stakeholders to facilitate smooth project delivery.
• Promote a culture of operational excellence, continuous improvement, and adherence to organizational standards.
• Implement best practices and optimize processes for effective vendor and project management.
• Perform other tasks as directed by the Director Finance & Contract Management to achieve departmental and organizational objectives.