Marine Purchasing Officer

Client of Visuna

Job Summarybr> and Purpose

Ensure that
items requested by the vessel, the company, business partner and JVS are
quoted, approved, ordered and delivered in accordance with user requirement, in
a timely manner and as per the applicable policies and procedures.

Core
Accountabilities:

• Ensure the timely ordering of the day-to-day requisitions received from
  End User, by using the procurement system and implementing Company s relevant
  policies, procedures, and initiatives.
• Monitor requisitions entered in Company s procurement
  system from vessels and generate Request for Quotation from Approved
  suppliers, implementing Company s relevant policies, procedures, and
  initiatives.
• Analyse quotations on a value cost basis commensurate with
  Quality and availability in order to ensure cost efficiency.
• Raise Purchase Orders once the End User approves the RFQ
  and monitor Purchase Orders from Supplier via warehouses and freight
  forwarders till delivery on-board vessel.
• Monitor the Purchase Requisitions/Orders/GRNs/Invoice life
  cycle ensuring timely operation during the whole process following SLA
  requirements.
• Assist the Accounting function for disputed invoices
  related to goods and/or services.
• Assist the End User/ Superintendent in the preparation of
  the budget.
• Ensure the goods/services delivered follow International Rules and regulations applicable to the End User, (SOLAS, Wheel
  mark, etc.) by correcting the material description where necessary.
• Coordinate the purchase of Lube Oil to the vessels in
  order to ensure smooth and timely delivery.
• Evaluate suppliers in collaboration with the Marine
  Category Officers & Senior Marine Purchasing Officer in order to maintain
  cooperation with the most valuable suppliers for the company, using records
  justifying performance.
• Monitor and manage suppliers performance and lead
  suppliers improvement programs in order to enhance competitiveness and
  progress.
• Apply the most appropriate Purchasing strategies,
  including efficient procurement processes and supplier-base management,
  wherever possible ensuring fair and free competition between potential
  suppliers.
• Assist in providing standardised reports on purchasing
  performance, through analysing all available data and proposing plans to the
  Senior Marine Purchasing Officer to meet individual, team or Supply department
  objectives.
• Monitor logistic team arranging freight shipments,
  consolidated where possible. Oversee monitoring of all Freight and Logistics
  activity.

• Maintain accurate departmental records for audit trail
  purposes as per Policies & Procedures (P&P) of the purchasing section.
• Maintain appropriate records to ensure that the
  procurement process and the contractual agreements are accurately documented
  for accountability and audit purposes.
• Provide assistance in managing the administrative process
  from preparation of all documents till the award of the contract.
• Assist the Senior Marine Purchasing Officer in maintaining
  all related procurement documents and manuals.
• Assist in the preparation of Requests for Quotation,
  Initiation to Bid, Requests for Proposal and ensure timely dispatch of these
  documents to concerned parties.

Qualifications:

• Diploma in Procurement and Supply Chain preferred

Experience:

• 3 plus years in a purchasing/procurement assistant role or
  similar position.

Job
Specific Skills: