Media Operations Executive

WPP Media

The Media Operations Executive plays a crucial role in ensuring the smooth and accurate execution of digital media campaigns. This position is responsible for campaign monitoring, reporting, billing accuracy, and providing operational support to both internal teams and clients. You will be a detail-oriented individual with strong analytical and communication skills, contributing directly to the efficiency and financial integrity of our media operation.

• Campaign booking and activation/launch. Media plan entry in system.
• Generation of Booking Orders.
• Requesting material specs from vendors and preparing the MRF.
• Sending booking to vendors and coordination ensuring that bookings and materials are confirmed.
• TV monitoring through STATEX and other software.
• Requesting proof of ad from vendors, tear sheets, hard copies, etc.
• Performing 3-Way matching process to validate the receipt of the services.
• Actualization in system as per actual deliveries and as per vendor invoices.
• Coordination with Finance team for vouching and billing.
• Coordination with media planners and vendors for invoice and booking discrepancies, overspends, underspends.
• Reconciliation PO balances double-checking in coordination with Finance team and planners.
• Answering Finance queries with regards to unreconciled invoices and other queries.
• Spends reports as requested by planners or trading.
• Sharing details of previous campaigns, creatives, and all other data requested by agency.
• Respond to any audit queries.

Skills and Experience

At WPP Media, we believe in the power of our culture and our people. It s what elevates us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP & WPP Media s shared core values:

o Be Extraordinary by Leading Collectively to Inspire transformational Creativity.
o Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.
o Lead Optimistically by Championing Growth and Development to Mobilize the Enterprise.

• Completion of a Technical College program or Technical Degree.
• Confidence in dealing with and building relationships both internally and externally.
• Excellent written and oral communication skills.
• Strong Excel experience, preferably to pivot table, macro level.
• High level of accuracy and attention to detail.
• Well organized with strength in prioritizing.
• Flexible attitude to achieve results.