Medical Secretary

Riyadh Hospital

Duties & Responsibilities:

• Provide secretarial support in a clinical environment.
• Schedule staff meetings and keep minutes of the meetings.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Able to carry out all activities required to maintain organization in hospital environment including preparing memo, invoices, appointment letter, communication facilitation among staff, and filing of documents.
• Handle confidential documents ensuring they remain secure.
• Prepare invoices or financial statements and aid in bookkeeping
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.
• Able to perform file system and database management

Qualification & Experience Requirements

• Degree in business administration or relative field.
• Experience in healthcare settings shall be an asset.

Skills and Competencies:

• Proven experience as medical secretary or similar administrartive roles.
• Proficient in MS Office and back-office software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality

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