Office Administration Hill International (Middle East) Ltd.

·o General Administrative Support: o Provides administrative/secretarial support to the SVP/VP and his team members. o Greet and host guests and office visitors with courtesy and respect. o Maintains a hard copy or electronic calendar for the responsible SVP. o Follows Hill International Standard Office and Projects Document Control Procedure. o Collects, reviews, and distributes incoming hard copies and electronic mail. o Independently handles mail, not requiring the SVP's attention. o Reviews incoming and outgoing correspondence for accuracy and format outgoing documents that require the SVP/VP's signature. o Coordinates complex travel arrangements. o Photocopying, scanning, and filing documents. o Prepares, copy, submit and file expense reports using VantagePoint. o Process vendors’ invoices in coordination with Finance Department. o Performs other administrative assignments as required. o Be part of the Operations/Admin Team when required. · Front Desk Operations: o Answering phones and routing calls. o Maintaining office fax machines, copy machines and printers. o Managing the office drivers’ schedule e.g., organizing daily pickup, drop off and document deliveries. o Arranging for courier pickup as required. o Ordering office and kitchen supplies and coordinating the delivery. o Using excellent interpersonal skills, communicate with various levels of company staff and management, visitors, clients etc. · Office Operations: o Assisting with event/meeting planning. o Coordinating and (when necessary, performing) the clean-up and organization of the office.