Office & Administration Manager

Client of Kalamntina

Responsibilities:

• Oversee the daily administrative operations of the office to ensure smooth and efficient workflow.
• Manage office facilities, maintenance activities, and general services to maintain an organized work environment.
• Track and maintain inventories of office assets, equipment, and facilities.
• Prepare and manage asset entry and exit records and ensure proper documentation.
• Support housing and accommodation arrangements when required and coordinate related logistics.
• Serve as a focal point for office security matters and support administrative follow-up in coordination with management.
• Contribute to the preparation of operational budgets related to office management, facilities, and security.
• Monitor and track operational expenses and ensure proper financial documentation.
• Assist in the execution and monitoring of budgets related to office operations and maintenance.
• Organize and coordinate travel arrangements for staff missions, including flights, accommodation, and transportation.
• Prepare administrative documentation for official missions such as briefing files, mission orders, and related reports.
• Coordinate logistics for internal and external meetings, workshops, and seminars.
• Liaise with service providers and vendors to ensure timely delivery of services and logistical support.
• Provide administrative and logistical support for events and communication-related activities.
• Monitor the execution of event and communication budgets in coordination with relevant teams.
• Support administrative coordination across departments when required.
• Provide backup support for administrative or accounting tasks when needed.