Office Administrator

Transcom

Be on the front line of efficiency for our team and deliver impactful work on a company level. In this role, you will:

• Manage Day-to-Day Operations: Ensure a smooth, organized, and compliant workplace environment by supporting administrative functions, controlling budgets, and coordinating internal processes.
• Procurement and Supplier Management: Act as the organization s designated buyer; source, evaluate, and negotiate with suppliers to secure competitive offers and identify savings opportunities.
• Facility and Safety Coordination: Coordinate site protection and safety requirements in line with legal prescriptions and manage site access control systems, including security badges and access rights.
• Administrative Excellence: Assist with invoice tracking, expense reporting, and billing processes in coordination with Finance, while managing centralized records of all contracts.
• Event and Onboarding Support: Support onboarding/offboarding processes and assist in organizing trainings, meetings, and internal events such as team breakfasts or lunches.
• Reception and Communication: Manage the reception area, handle the switchboard, coordinate courier services, and oversee the distribution of internal and external correspondence.