Office Assistant

Confidential Company

Posted 28 min ago

Experience

1 - 3 Years

Job Location

Doha - Qatar

Education

Any Graduation

Nationality

Filipino

Gender

Female

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Manage daily office operations, including organizing schedules, coordinating meetings, and ensuring the office runs smoothly.
  • Serve as the first point of contact for visitors and clients, providing exceptional customer service and a welcoming environment.
  • Maintain and update filing systems, both electronic and paper, ensuring that documents are easily accessible and well-organized.
  • Assist in preparing reports, presentations, and correspondence, ensuring clarity and professionalism in all communications.
  • Handle incoming calls and emails with professionalism, directing inquiries to the appropriate team members when necessary.
  • Support the bookkeeping process by managing invoices, receipts, and basic accounting tasks, ensuring financial accuracy.
  • Coordinate office supplies and inventory management, ensuring that necessary materials are available without excess stock.
  • Assist with travel arrangements and itinerary planning for staff, ensuring cost-effectiveness and efficiency.
  • Organize company events and meetings, from logistics to catering, ensuring seamless execution and positive experiences.
  • Collaborate with team members to support various projects, providing administrative assistance and contributing to team goals.

Desired Candidate Profile

  • Education: A minimum of any bachelor's degree is required; an associate's degree in business administration or a related field is preferred.
  • Qualifications: Previous experience in an administrative or office support role is essential, showcasing relevant skills.
  • Years of Experience: Ideally, 1-3 years of proven experience in office assistance or administrative support.
  • Language Requirements: Proficiency in English is mandatory; knowledge of additional languages can enhance communication.
  • Technical Skills: Familiarity with office software (Microsoft Office Suite, Google Workspace) and basic IT troubleshooting.
  • Soft Skills: Strong communication, organizational, and time-management skills are crucial for success in this role.
  • Personal Qualities: A proactive attitude, attention to detail, and the ability to work independently as well as part of a team are essential.

Employment Type

    Full Time

Company Industry

  • General Trading
  • Export
  • Import

Department / Functional Area

  • Administration

Keywords

  • Organizational Skills
  • Personal Assistant
  • Administrative Assistant
  • Executive Assistant

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Confidential Company