Office Coordinator

Client of Business Lobby

Responsibilities

Administrative & Office Management

• Manage all daily office operations and ensure an organized and professional work environment.
• Handle office supplies procurement and vendor management.
• Maintain administrative systems, records, and documentation.
• Coordinate maintenance, logistics, and other operational needs.
• Oversee filing systems and ensure the confidentiality of sensitive information.

Payroll & EOR Administration

• Collect and verify employee timesheets for accuracy and completeness.
• Coordinate payroll processing for both internal staff and EOR employees.
• Maintain payroll records and ensure compliance with internal procedures and local regulations.
• Calculate and process employee bonuses and commissions accurately, ensuring alignment with company policies and performance metrics.
• Liaise with the finance and HR teams to ensure timely salary disbursements.

Invoicing & Financial Coordination

• Issue and track client invoices in coordination with recruitment consultants.
• Follow up on outstanding payments and maintain updated records of receivables.
• Support financial documentation and basic bookkeeping tasks when required.

Front Office & Communication

• Act as the first point of contact for incoming calls and visitors, providing a professional and friendly introduction to Business Lobby.
• Direct calls and inquiries to the appropriate departments or consultants.
• Manage general correspondence and company emails.
• Represent the company s values and brand image in all interactions.

Executive Support

• Manage the CEO s calendar, schedule meetings, and coordinate appointments.
• Assist with travel arrangements, personal portfolio management, and confidential tasks as assigned.
• Provide administrative support for internal and client meetings, including agenda preparation and follow-ups.