Office & Culture Manager

MegaSoft

Responsibilities:

• Front office and reception duties to receive MegaSoft guests
• Office manager duties including: Maintenance, Cleaning supervision, Mailing, Supplies, Equipment, Bills, Errands, and any necessary Shopping
• Schedule meetings and appointments
• Contact suppliers and follow-up for receiving quotes and negotiating discounts
• Setting up and scheduling interviews
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time, with follow-up on invoices and collection
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office petit-cash and G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Address employees queries regarding general HR inquiries and office management issues (e.g. stationery, hardware, cleanliness, accommodation and travel arrangements)
• Ownership of facility management, including cleaning, catering, furniture, finishing, deliveries and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Cater for requests from senior personnel, management and board of directors

Skills:

• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements