Office Manager & CEO Personal Assistant

And Agency

Key Responsibilities

Office Management & Administration

• Oversee daily office operations and ensure a well-organized, efficient work environment.
• Manage office supplies, vendors, service contracts, and maintenance.
• Control office expenses, petty cash, and administrative budgets.
• Maintain company records, contracts, and official documentation.

CEO Personal Assistant Responsibilities

• Manage the CEO s calendar, meetings, travel arrangements, and schedules.
• Act as a gatekeeper for the CEO, prioritizing communications and requests.
• Prepare reports, presentations, correspondence, and briefing notes for the CEO.
• Handle confidential information with the highest level of discretion.

Events & Business Support

• Coordinate between the CEO and internal departments (AM, Marketing, BD, Finance).
• Support CEO involvement in key events, client meetings, and VIP engagements.
• Assist with proposal preparation, contracts, and client documentation when required.

Communication & Coordination

• Serve as the main point of contact between the CEO and internal/external stakeholders.
• Handle emails, calls, and official communications on behalf of the CEO when delegated.
• Coordinate meetings with clients, suppliers, partners, and venues.