Office Manager

EGMED

Perform a high degree of executive-level secretarial tasks and administrative support. Handle confidential and sensitive issues that require high degree of discretion and continual inter-department relations and extensive public contacts

DUTIES & RESPONSIBILITIES:

• Monitor the filing system through maintaining confidential categorized files and documents, manual and electronic in a way that ensures availability of data when requested.

• Monitor the monthly reports through receiving required reports from the different lines, propose to Business Director to enable him to better monitor and follow up business.

• Perform a range of secretarial tasks including receiving and screening telephone calls, e-mails, memorandum, and faxes in & out, translation as well as typing letters (Arabic English) to efficiently organize the daily office operations concerning the CEO.

• Organize meeting and calendars through maintaining calendar of appointments, prepare daily agenda, and remind Business Director with scheduled commitments to ensure better organization and time management.

• Handle incoming correspondences and reports through reading, screening of materials, making preliminary assessment, organizing according to importance, handle some matters personally and forward appropriate materials to the Executive and staff to ensure efficient documentation and reports cycle.

• Organize business meetings including preparing agenda, materials for meeting, takes minutes and keep records of proceeding in order to facilitate implementation follow up with all direct managers.

• Arrange Business Director domestic and abroad seminars and conferences, this includes all arrangements for hotels reservation, tickets and passport validation to ensure smooth and safe business trips and issuing Visa.

• Perform other related work assignment according to Business Director instructions.

• Issuing PRs for travel conferences or any other need

• Arrange domestic and international travel, including flight bookings, accommodations, and itineraries.