Office Manager
Macro Group
Employer Active
Posted 21 hrs ago
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Welcoming guests who come to the department for different purposes.
- Updating the working agenda of the direct manager and making appointments.
- Making and receiving all the phone calls related to the department and transfer it & indexing phone numbers and addresses.
- Preparing and coordinating appointments and meetings for the department.
- Keeping an excellent look for all the departments offices to be such clean and organized and following-up on the offices cleanness by the office boy.
- Keeping and maintaining a comprehensive filing system of the manager s office in a way guarantee its safety and fast calling.
- Writing and printing the letters and writings of the manager.
- Receiving, directing and sending the mails and faxes comes to the department or one of the department employees and indexing this messages
- Organizing and indexing all the internal reports coming from other departments or divisions of the company, present it to the direct manager, follow-up on the decision of the direct manager regarding it and record it in its own records.
- Assuring that all the offices and electrical devices are in a proper condition and requesting the maintenance officer from inside the company and follow-up the maintenance work for all the offices or devices in the department offices.
- Providing and assuring the availability of all the stationery for her office and all the offices in the department.
- Writing a weekly report of what accomplished in work and what have been postponed with a reason of postponing and send it to the direct manager.
- Making all the processes of photo copying if needed like scanning and copying.
- Deputizing one of her colleagues in case of her absence after the approval of her direct manager.
- Receiving orders from the customers through phone calls or emails and transfer it to sales department after informing of her direct manager (Sales Secretaries).
- Communicating verbal, telephone and written messages to staff in the department.
- Applying the company policies and work for achieving its goals according to the company ethics, rules & regulations.
- Performing any other task assigned by the direct manager related to the field of work.
Desired Candidate Profile
- Bachelor degree.
- Excellent in MS Office & internet browsing
- Excellent in keyboard typewriting in English and Arabic.
- Very good in English & Arabic (written & spoken).
- Worked as secretary in a reputable organization at least 2 years.
- Fluent in English.
- Excellent time management and communication skills.
Company Industry
- Pharma
- Biotech
- Clinical Research
Department / Functional Area
- Administration
Keywords
- Office Manager
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