Office Manager

Nahdet Misr

Job Summary: The Office Manager is responsible for the organization and coordination
of office operations, procedures and resources to facilitate effectiveness and
efficiency for the entire company. As the Executive Assistant, this individual
will perform a wide range of administrative support activities and assistance
to the CEO & Senior Management to facilitate the efficient operation of
Ta heal.

Office Management

• Oversee all daily office functions
  ensuring the organization and staff have a satisfying work environment.
  
• Serve as the first point of contact
  to answer, screen and transfer incoming calls as well as office visitors.
  
• Be responsible for all vendor
  management which includes ordering equipment and supplies, managing and
  monitoring service levels, invoice reconciliation and addressing
  unsatisfactory vendor services.
  
• Manage NM s shared services
  (Finance, Procurement, IT, etc.) environment and serve as the primary
  liaison.
  
• Coordinate logistics and prepare
  meeting materials for Accordia Board of Directors and Committee Meetings.
  
• Maintain Office files and records
  (soft and hard copies) as well as update contacts central database.
  
• Coordinate meetings with duties that
  include planning space set-up, managing to a budget, coordinating local
  transportation, and managing audio/visual requirements
  
• Provide event planning assistance to
  the Development and Program teams as needed for other events.
  
• Working with the Administration and
  Operations Manager, coordinate all staff activities.
  
• Monitor all
  the usage of the stationery and admin material and tools in the office and
  make the PO when needed.
  
• Support in
  planning and executing the travel calendar for any team member as per the
  business needs and plans.
  
• Provide assistant and support to
  senior management on various projects such as new employee onboarding,
  calendar planning and staff communication.
  
• Support other Senior Management
  staff on other projects as needed.
  

Requirements

Experience of working in a
multi-cultural context essential
You have a degree in Marketing,
Business Administration or a related field.
You have prior experience in a similar
role.
You have exceptional verbal &
written communication skills.
You have a high level of attention to
detail, including a proven ability to manage multiple and competing priorities
simultaneously.
Experience with international
travel arrangements and logistics management is a strong plus.
An interest or desire in
developing expertise in administrative support, logistical planning and vendor
management.
Attention to detail is a must
as well as strong organizational skills.