Job Description

Roles & Responsibilities

Key Responsibilities

Facilitate all government related company registrations and renewals .
Oversee and manage all daily office operations, including supplies, equipment, and facility maintenance.
Ensure the office is well-organized, safe, and compliant with health and safety regulations.
Coordinate office layout, seating arrangements, and improvements.
Maintain vendor contracts and relationships (cleaning, maintenance, external IT support, etc.).
Identifying cost-saving opportunities.
Ensure a safe and healthy workplace by coordinating safety programs and effectively responding to accidents or emergencies.

Administrative Support

Supervising all administrative staff
Manage correspondence, reports, documentation, and filing systems (physical and digital).
Support executives and department heads with scheduling, travel arrangements, and meeting coordination.
Handle confidential information with discretion.

Financial & Budget Oversight

Payroll and Benefits

Human Resources & Staff Support

Oversee staffing request, handle all of recruitment, onboarding, and maintaining employee records.
Managing the HR and office department budget
Creates and maintains relevance of Employee KPI metrics
Preparing reports on HR and office metrics
Coordinate staff training, performance reviews, and welfare initiatives.
Ensure compliance with labour laws and company policies.
Act as a point of contact for employee queries regarding office policies and procedures.
Administering benefits and leave programs
Handling employee conflicts, disciplinary actions and terminations
Maintaining HR and office-related records

Communication & Coordination

Policy & Process Management

Develop, implement, and update office policies and procedures.
Ensure adherence to company standards, confidentiality, and data protection practices.
Recommend and implement improvements for office efficiency.

Requirements & Skills:

Excellent verbal and written communication skills.
Ability to multitask and prioritise effectively.
Detail-oriented with high accuracy in data entry
Being proactive and flexible.
Good interpersonal skills and professional manner.
Ability to work well alone and as part of a team.
A can-do attitude.
Organised, focused and meticulous approach to work with strong attention to detail.
Experience using Microsoft Office and Microsoft Dynamics is advantageous.

Office Manager
LEDFlex Group

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