Office Manager

Adamco Pharm

Provide administrative support to the CEO in managing diary, the organization of meetings and the maintenance of confidential documents and files.

Provide support to the CEO in the prioritization of workload and responding appropriately and filtering requests on his behalf.

Screen telephone calls, enquiries and requests, and handle them when appropriate, meet and greet and the CEO s guests.

Word processing, dealing with correspondence, writing emails/letters and organizational documentations, taking dictation, typing minutes and meeting reports.

Organize and attend meetings, and arrange business trips (including flights, accommodations, visa processing, ground transportation, etc.), ensuring the CEO is well-prepared for meetings/business trips, preparing meeting agendas.

Design and produce documents, briefing papers, reports and presentations.

Oversee office management ensuring the CEO s high standards are maintained.

Provide a comprehensive secretarial and administration service to the Chief Executive Officer across the range of his work.

Respond to Board members/Leadership Team and other stakeholder queries in a timely and professional manner, both orally and in writing.

Handle confidential, sensitive information including document production, preparation of presentations, reports and assisting with contracts and leases.

Complete a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

Plan, coordinate and ensure the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.

B. Job Requirements:

1. Qualification/Knowledge/Experience:

Experience:

Experience working as a strong Personal Assistant at a senior level.

Experience of minute/note-taking and the preparation, communication and follow up of associated action points.

Language : English proficiency is mandated.

IT Literacy: Demonstrable expertise in Microsoft Office (Project, Word, Outlook, PowerPoint, Excel) and general computer skills.

2.Competencies and Behaviors:

Strong communication skills with a highly professional telephone and written manner

Extremely high organization and prioritization skills

Striving for continuous improvement

Planning and prioritizing: ability to identify needs to be done and to develop an appropriate action plan in order to accomplish an objective and to monitor progress against it

Ability to stay calm under pressure with great efficiency, time management skills and attention to detail

Teamwork and co-operation: the willingness to work co-operatively and supportively with your colleagues. Developing positive, open working relationships in order to solve problems and to achieve business goals

Able to adhere to tight deadline and enjoy working in a busy and varied environment