Office Manager

OYA

Employer Active

Posted 13 hrs ago

Experience

1 - 4 Years

Job Location

Giza - Egypt

Education

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Gender

Not Mentioned

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Manage and organize the CEO s complex calendar, including scheduling internal and external meetings, resolving conflicts, and ensuring time is prioritized effectively.
  • Prepare comprehensive briefs, reports, and presentation materials prior to executive meetings to ensure the CEO is fully equipped with necessary context and background information.
  • Handle all official incoming and outgoing correspondence, including emails, formal letters, and invitations, filtering priorities and redirecting matters to relevant departments when appropriate.
  • Orchestrate executive management meetings by organizing agendas, sending invitations, documenting minutes, and tracking "Action Points" to ensure accountability across departments.
  • Oversee the daily administrative and logistical operations of the office, including reception, meeting room preparation, cleanliness, security, and maintenance, ensuring a professional environment that reflects OYA s brand.
  • Manage office supplies and inventory procurement in coordination with the Finance department, establishing controls to minimize waste while maintaining quality.
  • Maintain a secure and organized archiving system for the CEO s office, ensuring critical documents, decisions, and agreements are easily retrievable yet strictly confidential.
  • Supervise and develop the support staff team (secretariat, reception, runners), assigning tasks and monitoring performance to ensure service excellence.
  • Monitor the implementation of executive decisions by following up with department heads on deadlines and deliverables without interfering in their operational scope.

Desired Candidate Profile

Job Requirements

  • Proven work experience in an administrative, secretarial, or personal assistant role.
  • Professional Fluency in English (written and spoken); strong communication and interpersonal skills are mandatory.
  • Exceptional organizational skills, attention to detail, and ability to manage time effectively under pressure.
  • Strong critical thinking and proactive problem-solving abilities, demonstrating resourcefulness.
  • High level of integrity and demonstrated ability to manage highly sensitive and confidential information with discretion.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general office software.
  • A Bachelor's degree in Business Administration or a relevant field is preferred but not essential.
  • Flexibility to handle varied responsibilities, including occasional personal errands for the executive (if applicable).

Company Industry

  • Banking
  • Financial Services
  • Broking

Department / Functional Area

  • Secretary
  • Front Office
  • Personal Assistant (PA)

Keywords

  • Office Manager

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OYA

https://wuzzuf.net/jobs/p/06ummxdcrdlr-office-manager-oya-giza-egypt