Office Manager

Client of Jobfinders

Responsibilities:
Provide administrative support and enhance office effectiveness
Schedule meetings
Answer phone calls in a polite and professional manner and root them
Manage the executive s calendar
Liaise with facility management, cleaning and security on daily basis
Prepare and handle Bank files and the authorization letters, bank guaranties and their renewal.
Prepare executive management letters and correspondences and follow up on relative replies.
Contact third parties for services and support whenever needed
Handle and maintain the files for the executive management office
Assure collection and delivery of regular management reports to be delivered to the CEO
Handle and schedule meetings for revenue and productivity and comparative per year/cycle.
Handle customer service replies whenever needed
Tickets and travel coordination and issuance.
Follow-up on Visas processing.
Follow-up on accommodation processing.
Retrieve, check and control monthly telephone reports.
Control and release Purchase Orders and documents processing and validation before being sent to the CEOs office for signature.
Follow up with banks and financial institutions for various requisitions and processing
Handle the General Services department supervision.
Control the general purchases stock.
Weekly meeting scheduling
Handle personal issues related to the CEO.
Dispatch invoices assuring all backup documents and confirmations available.
Dispatching of CEO emails received for the needed processing.
Use of the corporate credit card and the allocation of cost whenever asked for.
Handle minutes of meetings and follow-up on pending matters and reports the needed for the CEO.