OFFICE MANAGER

SBS

Technical management of facilities

• To ensure the monitoring and proper functioning of the facilities:
  • Electricity
  • Air Conditioning
  • Plumbing
• Identify malfunctions and manage corrective actions
• Implement and monitor preventive and corrective maintenance plans

Coordination of technical service providers

• Managing service providers (maintenance, air conditioning, electricity, fire safety, etc.)
• Plan and supervise on-site interventions
• To monitor the quality of services provided
• Negotiating and monitoring contracts (SLAs, deadlines, costs)
• Ensure compliance with safety standards during interventions

Field supervision and patrols

• Conduct regular site patrols in order to:
  • Check the condition of the installations and equipment
  • Identify anomalies or potential risks
  • Ensure compliance with HSE (Health, Safety, Environment) rules
• Implement control checklists
• Ensure regular reporting of incidents and corrective actions

Security and compliance

• Ensure regulatory compliance of the facilities (electricity, fire safety, etc.)
• Follow the mandatory checks (fire extinguishers, alarms, elevators, etc.)
• Participate in the management of emergency situations
• Update the security logs

Access management and security

• Manage the access control system (badges, access rights, secure areas)
• Create, assign, modify and deactivate employee and visitor badges
• Maintain the access database and ensure its reliability
• Coordinate with security and IT teams to ensure access compliance
• Ensure compliance with on-site security procedures

Management and oversight

• Monitor the budget for general technical services
• Analyze maintenance costs and propose optimizations
• Establish performance indicators (failure rate, intervention times, etc.)
• Provide regular reporting to management