Office Manager

Sharjah Education Academy

Key Responsibilities:

• • Executive Office Management
    • Ensure leadership time is aligned with institutional priorities and strategic initiatives.
    • Coordinate logistics for executive meetings, official visits, and institutional events.
    • Prepare briefing materials, background notes, and executive summaries.
  • Strategic Administrative Support
    • Draft, review, and format official correspondence, reports, presentations, and briefing papers.
    • Attend executive and strategic meetings to document minutes, track decisions, and monitor follow-up actions.
    • Support special projects assigned by senior leadership, including research, benchmarking, and analysis.
    • Maintain highly organized electronic and physical document management systems.
  • Communication & Liaison
    • Serve as a key liaison between senior leadership and academic departments, shared services, and external partners/consultants.
    • Manage incoming and outgoing communications, ensuring accuracy, discretion, and professionalism.
  • Office Operations & Governance
    • Oversee the day-to-day functioning of the Executive Office to ensure efficiency and professionalism.
    • Ensure adherence to SEA policies, governance frameworks, and relevant regulations.
    • Support policy documentation, process improvement, and administrative standardization.
  • Event & Stakeholder Coordination
    • Plan and coordinate high-profile institutional meetings, forums, and leadership events.
    • Manage hospitality, protocols, and visitor coordination for official guests.
    • Support inter-departmental coordination for executive engagements.
    • Manage complex calendars, appointments, travel, and high-level meeting schedules for senior leadership.
  • Continuous Improvement
    • Evaluate office systems, workflows, and administrative practices.
    • Recommend and implement improvements to enhance service quality and efficiency.
  • Financial Coordination
    • Support monitoring of Executive Office budget and expenditures.
    • Assist with procurement requests and documentation.