Officer Fuel Management Gulf Air

1.Fuel Price Management

Update fuel prices routinely on a weekly, bi-monthly, and monthly basis for all network stations.

Perform station-specific calculations and unit conversions accurately.

Update the Flight Planning System (FPM) to ensure correct fuel cost inputs for planning, tankering, and operational use.

Provide fuel price updates and reports to support Accounts Payable team, Operations, and tanker programs.

2.Supplier Follow-ups

Manage discrepancies in supplier invoices, including pricing, quantities, and duplicate records.

Follow up on incorrect invoices and rate issues with suppliers and into-plane agents.

Maintain regular communication with suppliers, ensuring corrections are processed promptly.

3.Fuel Invoice Verification & Processing

Authenticate fuel rates for stations without contracts, coordinating corrections with OFM and suppliers.

Ensure that all operational records reflect accurate and updated fuel information.

Process and verify monthly invoices (approx. PHONE_NUMBER invoices) ensuring proper verification before submission to Accounts Payable.

Review and reconcile supplier statements weekly, ensuring alignment with processed invoices.

4.Financial Reporting & Controls

Prepare detailed fuel cost reports, uplift rates, and accruals per station and per aircraft on a monthly basis.

Support Finance in monthly financial reporting, accruals, and Divisional Control submissions.

Provide required data for fuel cost budgets, and forecasts.

Liaise with auditors, addressing comments and implementing recommendations.

Ensure timely closure of monthly accounts, with all invoices posted and reconciled.

5.Coordination & Support

Liaise with Operations, Treasury, Accounts Payable, Legal Affairs, and GF Commercial divisions for smooth end-to-end fuel management.

Follow up with Treasury to ensure on-time payments, avoiding penalties or interest charges.

Maintain and update a comprehensive supplier database with all contact details.

Deputize for the Manager Fuel Management in financial and operational matters when required.