Operation and Maintenance Trainer

Client of Committed to Good CTG

Training on cold chain management and maintenance is critical to ensuring the effectiveness of the Expanded Programme on Immunization (EPI). It serves as the fundamental pillar for maintaining vaccine quality and safety from the point of receipt to the point of distribution. To ensure integration between the technical, administrative, and operational aspects, our client will implement the training program for the targeted cadres on "Operation and Maintenance of Cold Chain Equipment" and "Vaccine and Cold Chain Management".

Training / Activity# Maintenance Training location Aden, Mukalla, no of days 2,2, no of trainees 6, 6

Training/Activity maintenance operation; training location number of days 2 no of trainers 20

The objective of this consultancy is to conduct the Operation and Maintenance Training to enhance the technical staff 's ability to install, operate, and maintain cold rooms, freezers, and associated equipment to ensure continuous operation within required standards.

2.2 Scope and focus of work

The consultant will need to carry out the following:

Preparation of Technical Training Materials:

• Develop simplified manuals in the local language based on manufacturer manuals, including WHO/UNICEF self-assessment tools.
• Prepare comprehensive Checklists for:

1. Installation and commissioning
2. Proper daily operation
3. Preventive maintenance (weekly, monthly, annual)
4. Troubleshooting

• Prepare illustrated guides for Control Panels and alarm systems.
• Prepare Fault Finding Charts for diagnosing common mechanical and electrical issues.

Training on Installation and Commissioning:

• Train technicians on the correct installation of insulation panels and cooling units to prevent thermal leaks.
• Practical training on commissioning procedures, including Cool-down time tests, temperature stability monitoring, and alarm verification.

Training on Preventive Maintenance and Troubleshooting:

• Maintenance tasks: Cleaning condensers/evaporators, checking door seals, oil levels, and refrigerant gas levels.
• Diagnostic training: Using flowcharts to identify compressor issues, gas shortages, fan failures, or electrical faults.
• Defining criteria for reporting complex faults requiring specialized external intervention.

Integration with Vaccine Management:

• Explain the relationship between temperature settings and stored vaccine types (heat vs. freeze sensitivity).
• Training on reading and analyzing Data Loggers and linking anomalies to technical faults.
• Establishing a clear communication protocol between the technician and storekeeper during alarms.

2.3 Requested outputs and deliverables

• Integrated technical training package (PowerPoint, simplified manuals, checklists, fault-finding charts). Materials must align with manufacturer specs and WHO/UNICEF standards.
• Record of commissioning protocols performed during practical sessions.
• Trainees must pass theoretical and practical evaluations with a minimum score of 80%.
• Trainees must demonstrate independent ability to operate/maintain equipment.
• Final technical report including trainee performance evaluation and equipment sustainability recommendations.

Given the Project s very limited scope and time, the total estimated work period is 4 weeks.

5. SUPERVISION

The consultant will provide regular updates to our client team, with weekly meetings on progress and challenges faced. The consultant will report to our client Project Manager and Project Management Support Officer.

Our client should be consulted on the training materials to ensure their appropriateness to the project context.

5.1 Additional Information

our client will provide the consultant with all project related documents, names of locations to target, support on the ground with contacts to relevant stakeholders as well as continuous support through weekly status meetings and an induction session

The estimated work period is 20 days.