Operations & Administration Manager ACE Contracting

1. Operations Management

• Oversee day-to-day operational activities, ensuring seamless coordination between logistics, procurement, and site support teams.
• Supervise movement of materials, equipment, and manpower across sites and projects.
• Track project support KPIs and ensure operational bottlenecks are identified and resolved quickly.

2. Office Administration

• Manage office infrastructure, services, and administrative personnel.
• Ensure all documentation, filing systems, and internal communications are efficiently maintained.
• Supervise facility maintenance, office utilities, cleaning contracts, drivers, and admin assistants.

3. Procurement Support

• Coordinate with the procurement department for timely sourcing of materials, consumables, and services.
• Follow up on purchase orders, supplier delivery schedules, and GRNs (Goods Receipt Notes).
• Assist in vendor prequalification, price comparison, and liaising with warehouse and store teams.

4. ADNOC Liaison & Regulatory Compliance

• Act as the primary liaison for all ADNOC-related administrative and operational matters CIVIL ONLY.
• Ensure company compliance with ADNOC's project registration, gate pass systems, logistics permits, safety requirements, and documentation protocols.
• Coordinate with ADNOC’s project engineers, site inspectors, and portal administrators for smooth day-to-day compliance.

5. Staff Coordination & Logistics

• Oversee staff accommodation, transportation, mobilization/demobilization, and onboarding.
• Ensure accurate documentation of staff records, leave planning, gate pass status, and health insurance renewals.
• Manage relationships with manpower suppliers, transport contractors, and housing vendors.

6. Inventory & Asset Monitoring

• Assist in the upkeep of asset registers, inventory tracking, and physical audits.
• Support material forecasting based on project requirements and issue alerts on shortfalls.

7. Coordination & Reporting

• Prepare weekly reports covering logistics status, procurement follow-ups, ADNOC compliance, and admin KPIs.
• Attend internal coordination meetings and escalate issues to top management as needed.