Operations Manager Art mansion handicraft works LLC

1. Project & Workshop Management • Coordinate all custom paint and art projects from inquiry to delivery. • Assign tasks to painters/technicians and ensure smooth workflow. • Monitor daily operations inside the workshop to maintain high-quality output. • Ensure all materials, paints, and supplies are stocked and ordered on time. • Oversee project timelines and ensure deliveries meet client deadlines. 2. Client Coordination & Service • Handle new inquiries, provide quotations, and follow up professionally. • Understand client design requirements and communicate them clearly to the team. • Maintain strong client relationships and ensure premium service experience. • Manage updates, approvals, and progress communication with clients. 3. Basic Accounting & Financial Tracking • Prepare and maintain job-cost sheets for each project. • Track daily expenses, paint/material usage, and workshop purchases. • Handle invoicing, receipts, and payment collection tracking. • Maintain petty cash and submit weekly financial summaries. • Work with the external accountant for monthly reconciliation. 4. Staff Supervision • Oversee painters, helpers, and cleaning staff. • Monitor attendance, workflow, and performance. • Maintain a positive work environment and ensure productivity. 5. Quality Control • Inspect ongoing and completed projects to ensure Art Mansion quality standards. • Report any issues early and coordinate fixes before delivery. • Ensure final presentation of projects meets premium luxury standards. 6. Operations & Organization • Maintain clean, organized workshop and office areas. • Implement systems for job tracking, client files, and project documentation. • Liaise with suppliers for materials, pricing, and deliveries. • Ensure all equipment is maintained and serviced regularly. 7. Marketing Support (Basic) • Capture project progress for social media when needed. • Coordinate with designers or social media team for posting and updates. 8. Reporting • Provide weekly reports on: • Project status • Expenses & petty cash • Staff performance • Material usage • Any operational issues