Operations Specialist Common Premises

United Nations Development Programme (Iraq)

• Ensure full compliance of operations with UN/UNDP rules, regulations, policies, and Internal Control Framework (ICF).

• Implement corporate operational strategies. Establish management targets and monitoring of achievement of results. Take timely corrective actions when required.

• Constant monitoring and analysis of the operating environment, timely readjustment of the operations, advice on legal considerations and risk assessment.

• Establish collaborative arrangements with potential partners and a client management system for appropriate management of partnerships and resource mobilization purposes.

• Business processes mapping and establishment of internal Standard Operating Procedures (SOPs) in common services.

• Provide support to the CP-Project Manager on all issues related to common services, including identifying new Common Services (CS), initiating negotiations with service providers, formulating draft agreements, and monitoring performance of common services.

• With delegation from the CP Project Manager, provide support to the Chair of OMT on all issues related to common services.

• Ensure systematic adherence to UNDP policies, procedures, and corporate guidance on enterprise risk management in the CP Unit.

• Analyze existing common services and identify new areas of opportunities where Common Services interventions could be further developed, i.e., security, transport and travel services, building maintenance, engineering services and ICT support.

• Monitor progress of Common Services arrangements and identify constraints and delays to bring to the attention of the CP Project Manager, identify new areas of opportunities where Common Service interventions could further be developed.

• Develop new and improved CS mechanism and regularly review them with a view to keeping it aligned with changing scope of CS in Iraq. Oversee the Common Services cost sharing arrangement. Ensure timely development of Common Services annual work plans and budgets, as required.

• Advice on the establishment of common premises, including cost-benefit analysis and coordination with agencies and collocating organizations.

• Provide specialized technical input for the preparation of all appropriate documentation (e.g. RFQ, RFP, ITB) on all Common premises and facilities-related vendor contracts. Technical inputs are to be provided in a timely cost effective and ethical manner within the UN/UNDP financial and administrative regulations and rules in order to ensure continuity of business and value for money.

Ensure effective, risk-informed, and accurate financial resources management:

• Ensure CP compliance with corporate rules and regulations related to procurement and logistics.

• Develop CP procurement strategies including sourcing, supplier selection and evaluation, quality control, customer relationship management, and supplier performance evaluation system in close coordination and collaboration with the CO procurement unit.

• Develop CP procurement plan and ensure proper contract management, anticipating potential litigations in close coordination and collaboration with the CO procurement unit.

• Develop CP government liaison and logistic strategy including package of services comprising of liaison services, mediation, facilitations and representation.

• Develop CP government liaison plan and ensure safe and convenient transportation services to clients

• Oversee the CP procurement processes and logistical services in compliance with procurement principles and guidelines.

• Ensure proper management of UNDP CP assets, facilities and logistical services, government liaison and administrative services, including full compliance with IPSAS during purchasing, utilization and disposal of the CP s assets.